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Reconstruction Project Coordinator

3 months ago

Bloomfield Hills, United States DRYmedic Bloomfield Hills, MI Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • 401(k) matching
  • Company parties
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Wellness resources

The company:
DRYmedic Restoration Services is a team of experienced disaster restoration professionals. With over 20 years in reconstruction, we know how devastating being displaced from your home can be. We work as efficiently as possible to get our client's property back to its pre-loss condition, without the red tape. Our team will work with the insurance adjuster to ensure the claim is filed properly and accurately. We will ensure the project stays on time and on budget by communicating with the client every step of the way.

Job Summary:
DRYmedic Restoration Services is currently seeking a Reconstruction Project Coordinator.

Role responsibilities:
  • Including but not limited to:
  • Works with Mitigation Project Managers to evaluate new leads & when to make the initial recon call.
  • Loads all new leads into DASH and the DAS (Daily Assignment Sheet)
  • Vets all new leads & pushes to sell the client on recon prior to inspection.
  • Schedules inspections for all new leads and advises Estimator of lead details.
  • Follows up with clients to ensure job is signed and ready for estimate.
  • Meets with Estimator & Director or ADR for weekly sales meetings.
  • Assists Estimator with carrier follow ups as needed.
  • Keeps insured updated on status of estimate submittal & approval.
  • Audits DASH files for compliance & accuracy: documentation, notes etc.
  • Works with Director and ADR to assign new jobs to Project Managers
  • Fills out permit applications & tasks accounting to issue payment.
  • Audits the DAS (Daily Assignment Sheet) for accuracy.
  • Receives vendor invoices from accounting & distributes to PMs for sign off and turns into director for final review prior to payment.
  • Reviews & edits time punches for hourly employees; submits to the ADR to review.
  • Fields PTO requests & approvals for Director
  • Manages TPA compliance & file updates for XactAnalysis & Alacnet
  • Requests draws & close out funds for TPA jobs.
  • Works with warehouse manager (WM) to schedule vehicle maintenance
  • Assists Director & Recruiter during new hire onboarding to ensure all needed items for new hires have been ordered, delivered & set up.
  • Ensures all new hires have working logins for: DASH, XA, Alacnet, Email etc.
  • Assists Director to review field team expense reports for accuracy.
  • Notes client/carrier payments received in DASH & tags accounting.
  • Vets subcontractor applicants and schedules subcontractor office visit & team introduction.

Role qualifications:
  • 3+ years of relevant experience in construction preferred
  • 3+ years of relevant experience in restoration preferred
  • Restoration Industry experience in TPA management
  • Excellent verbal, written and presentation skills
  • Strong computer skills including Outlook, Excel, Calendar, composing emails, QuickBooks
  • Must be able to work in a fast-paced environment