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Purchasing Assistant

2 months ago

Green Bay, United States Winona Foods Full time
Job DescriptionJob Description

Job Details:

  • Full-time
  • Department: Supply Chain
  • Job Location: Green Bay, WI
  • Competitive salary and benefits package

Summary:

Under the direction of the Purchasing Manager, the Purchasing Assistant is responsible for assisting with purchasing activities and contributing to the efficiency of the purchasing department. This includes requesting and maintaining vendor/supplier documentation, maintaining purchasing records, updating pricing, investigating invoice discrepancies, and overseeing VMI service.  The Purchasing Assistant will also support the Purchasing Manager in sourcing, RFP’s and other strategic initiatives

Essential Duties and Responsibilities:

The list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

  1. Maintains monthly vendor pricing and confers with vendors to obtain product or service information such as price, availability, and delivery schedule
  2. Prepares purchase orders and confirms pricing, manages order and price confirmations to eliminate PO invoice discrepancies
  3. Oversees PPE (Personal Protective Equipment) and VMI (Vendor Managed Inventory) for both facilities ensuring min/max levels meet business needs and are maintained at acceptable levels, and following up on any issues
  4. Maintains records for purchasing department including price lists, specs, sample requests, and customer specific material requirements.
  5. Supports the Purchasing Manager in sourcing, bids, quotes, etc. ensuring information is recorded, assisting with analysis as needed
  6. Purchases “one off” miscellaneous items such as janitorial supplies, lab supplies, production supplies, ingredients and packaging.
  7. Obtains SQF and other regulatory documents from suppliers and vendors for new items
  8. Contacts suppliers for COA’s (Certificates of Analysis)
  9. Reviews requisitions of materials and turns them into Purchase Orders
  10. Work with warehouse as shipments are planned to review stocking capabilities to reduce outside warehouse costs.
  11. Contacts vendors to update on status of orders and/or discuss discrepancies with quantity and quality
  12. Uses ERP system (i.e. E21)
  13. Works closely with Quality Assurance to ensure Purchasing Department is compliant for audits
  14. All other duties as assigned

Qualifications:

  • Requires 2 years of college and 2-3 years of related experience; or 5-6 years of progressively responsible related experience.  Related experience could include purchasing, logistics, supply chain, accounts receivable, stockroom ordering, or other related experience.
  • Experience in a food manufacturing environment preferred.
  • Detail oriented with strong analytical skills to accurately record and review information, identifying inaccuracies, trends, and gaps.
  • Excellent communication (verbal and written) and customer service skills required to communicate with internal stakeholders and suppliers/vendors.
  • Ability to work autonomously and collaborate with multiple departments.  
  • Proven data driven decision-making skills 
  • Experience with Microsoft Office with intermediate to advanced Microsoft Excel skills

Conditions of Employment:

Candidates subject to a pre-employment background check.

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