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Accounts Payable Specialist
2 months ago
Absolute Staffing is searching for an Accounts Payable Specialist to work with our client.
MUST live within 1 hour of Linthicum Heights, MD
Job Category
Non-Exempt
Division
Programs, Self-Directed Services
Manager
Accounts Payable Manager
Location
Remote with limited travel to Linthicum Heights, MD to attend quarterly meetings & training.
Travel Required
Limited, local travel
Position Type
Full-Time
Position Summary
An Accounts Payable (A/P) Specialist works to ensure a proper and timely processing of vendor payments and mileage reimbursements for Self-Directed Services, ensuring accuracy and timeliness as outlined in the FMSC contract. Communication with all program stakeholders about contract and internal policy and procedure is the responsibility of the A/P Specialist. An A/P Specialist is versatile in successfully managing and meeting multiple demands and processing deadlines.
Position Responsibilities Essential Functions
· Receive, review and process invoices and mileage reimbursements to ensure proper justification /documentation for payment according to internal and contract requirements.
· Verify and document participant budgets to avoid over payment.
· Review and enter vendor data information in systems such as bill.com.
· Receive, review and process vendor W-9 documentation.
· Respond to correspondence, assigned service tickets, and escalated emails in the timeline outlined in the Customer Service SOP and/or FMCS contract.
· Provide participant employers with routine guidance related to program and internal requirements.
· Assist in research and audits of invoices and mileage reimbursements.
Other Functions
· Maintain an understanding of program processes, requirements, and deliverables.
· Other duties as assigned.
Education & Experience Requirements
High School Diploma or GED required; BS in business or accounting preferred.
· Minimum 1 year of experience in Accounts Payable.
· Strong attention to detail is required.
· Strong oral and written communication; strong interpersonal skills with the ability to manage positive communication in difficult situations.
· Outstanding customer service skills and ability to interact effectively and professionally.
· Ability to work independently, determine priorities, and implement necessary actions to meet reporting and processing deadlines.
· Professional and responsive in communication, conduct, and interaction with co-workers; works well as part of a team.
· Demonstrated ability to analyze and draw actionable insight.
· Ability to work collaboratively among diverse personalities and employee populations.
· Ability to work well and adapt under pressure in an ever-changing environment.
· Proficiency in MS Word, Excel, Outlook, Adobe Acrobat, and other software required, Experience with Bill.com is a plus.
Physical & Mental Requirements
The physical and mental demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform essential functions.
Physical Demands
While performing the duties of this job, employees are regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel, or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.
Mental Demands
While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve non-routine and complex problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with the community stakeholders including participants, participant employers, third parties and government entities, the public and others encountered in the course of work.
Work Environment
This position operates in a professional remote and onsite office environment. Regular use of office equipment such as but not limited to, VoIP, printer, scanner, and computer.
Work ScheduleThis position is full-time. Typical work schedule is Monday through Friday 8am-4:30pm. This position is remote but required to attend quarterly in-person team meetings, and other in-person meetings or trainings.
