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Accounts Payable Specialist

2 months ago

Florence, United States First Reliance Bank Full time
Job DescriptionJob Description

The Accounts Payable Specialist reports to the Controller and is responsible for providing financial and clerical services. This includes processing and monitoring payments and expenditures.


Core Responsibilities:

Daily Process of Account Payable Items

  • Review Invoices and Check Requests.
  • Ensure all invoices are loaded into Banktel
  • Set Invoices up for Payment. (Scanning, Entering all information and sending for approval.)
  • Process Check requests.
  • Prepare and process accounts payable checks, direct deposits and ACH payments.
  • Monitor accounts to ensure payments are current.
  • Resolve invoice discrepancies. (Stay in touch with managers and vendors to help resolve issues.)
  • Vendor's file maintenance.
    • Changing any addresses or information that may have changed for any vendors.
    • Making sure all new vendors have all the proper information and are set up for payment.
    • Setting up new vendors and assigning proper managers.
    • Setting up new managers for invoice approval.
  • Correspond with vendors and respond to inquiries.

Monthly, Quarterly and Annual Process of Account Payable Items

  • Assist in reviewing monthly expenses.
  • Produce monthly reports.
    • (AP Tracking) Recording all information entered into the AP system that affects expenses.
  • Assist in clearing cash items.
    • Ensure invoices have been processed to clear exceptions in this account
  • Assist in month end closing.
    • Reviewing GL accounts for monthly expenses.
    • Monitoring for any duplicate or over payments.
  • Clearing all cashier checks that have been issued and processing all invoices which are need to clear cashier checks.
  • Provide copies all CIP, Project Billing, Prepaid and Fixed asset invoices to appropriate Assistant Controllers for reconcilement.
  • Filing annual use tax.
    • Reviewing and gathering all expenses from AP that no sales tax were paid.
    • Compiling Sales Use Tax report
    • Processing Sales Use Tax payment
  • Filing annual 1099-NEC and 1099-MISC forms in January
    • Send W-9 forms to new vendors to complete and mark 1099 vendors in Accounts Payable System.
    • Follow up with vendors that are missing TINs in Accounts Payable System.
    • Run report of 1099 vendors and verify amounts are reportable
    • Upload file of reportable 1099 vendor forms into Jack Henry Silverlake for distribution.
  • Demonstrate proper application of compliance regulation
  • Adhere to all internal and regulatory guidelines

Minimum Requirements:

  • High school education or equivalent
  • Minimum two accounts payable experience
  • Proficiency in Microsoft Products to include Outlook email, MS Word and MS Excel
  • Excellent math skills
  • Ability to meet deadlines
  • Strong analytical and interpersonal skills
  • Excellent attention to detail

Location: Florence, SC