Accounts Payable Clerk

3 days ago


El Monte, United States Car Pros Automotive Group Full time
Job DescriptionJob Description

Job Title: Automotive Accounts Payable Clerk

Reports to: Office Manager

Job Description:

  1. Perform any combination of the following and similar accounting duties.

  1. Process and post deals to accounting software CDK

  1. Verifying information is in CDK software and on dealer jacket

  1. Remittance of Service Warranty, APPI Products and Oil Change for Life Contracts

  1. Prepare and finalize car sale paperwork

  1. Process all after sales cancellations

  1. Process flat cancels of products

  1. Stock in new vehicles

  1. Process Dealer Trades

  1. Communicate with Sales and Finance department daily.

  1. Files deals for all stores.

  1. Scan DMV for Glendale.

  1. Assist with any old scanning.

  1. Assist with pulling jackets if needed for Glendale.

Accounts Payable Clerk Job Duties:

  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by microfilming and filing documents.
  • Disburses petty cash by recording entry; verifying documentation.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes accounting and organization mission by completing related results as needed.

  1. Verify vehicle sales information in CDK (-FI application) with all documents sent from Finance Biller must verify the following screens in –FI:

  1. Purchase or lease
  2. Vehicle screen
  3. Trade in 1 (if applicable)
  1. Trade in 2 (if applicable)
  2. Customer screen
  3. Gross Screen
  4. Miscellaneous screen

  1. Research any discrepancies found with finance, sales manager or general manager.

  1. Update any authorized corrections in –FI.

  1. Verify gross and commission wages.

  1. Process deal in –CIFF to post to accounting general ledger.

  1. Schedule reconciliations, research and corrections as assigned.

  1. Biller is expected to work overtime as needed to meet end of month deadlines.

  1. Performs other tasks as assigned.

  1. Treats members of the public and coworkers in a courteous and non-discriminatory manner, and maintains a professional demeanor while on the job. Never use profanity.

  1. Adheres to the dealership’s sexual harassment/non-discrimination policies and the other policies in the dealership handbook.

  1. Maintain ongoing compliancy with Car Pros Policies and Procedures via Compli.

  1. Follow Car Pros standards regarding dress code.

  1. Wear Car Pros Employee ID Badge daily.

Types of Equipment/Machinery Used on the Job:

  1. Phones
  2. Computers
  3. Calculators/Adding Machine
  4. Photocopy Equipment
  5. Fax and Scanning Machines
  6. Hand truck

Vehicles Driven or Moved as Part of the Job:

  1. Move new or used vehicles for customers
  2. Demonstrating new or used vehicles to potential customers.
  3. New and used car repositioning on sales lots as required for display.
  4. Other Driving as assigned.

Types of Tools Used on the Job:

  1. Pencils
  2. Pens
  3. Erasers
  4. Scissors
  5. Rulers
  6. Staplers
  7. Paperclips / Binder Clips

Physical Demands:

  1. Standing: Intermittent, not to equal more than _10__ % of the working day.
  2. Walking:Intermittent, not to equal more than _ 10 _% of the working day.
  3. Sitting:Intermittent, not to equal more than _60_ % of the working day.
  4. Stooping (bending at the waist), kneeling (at knees) and crouching (at knee and waist): Infrequent activity, not equal to or more than __20__% of the working day.
  5. Lifting: Maximum of 25 lbs.
  6. Carrying: Maximum of 25 lbs.
  7. Pushing and pulling:Frequent activity using equipment and hand tools.
  8. Climbing and balancing
  9. Crawling
  10. Twisting or turning of trunk
  11. Reaching
  12. Handling: Hand tools, etc.

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