Accounts Payable Specialist, Logistics

4 weeks ago

Buffalo, United States Select Division Career Page Full time
Job DescriptionJob DescriptionDescription:

Come build your career at Lactalis, the world’s largest dairy company, and a house of beloved and iconic dairy brands. We are seeking ambitious and talented candidates to join our USA Logistics team.


Lactalis USA produces award-winning nutritious and delicious dairy products that bring people together every day. We offer an enviable range of dairy brands including Galbani®, Président®, Kraft® Natural Cheese, Cracker Barrel®, Black Diamond®, Parmalat®, Siggi’s®, and Stonyfield Organic® in addition to several brands imported from our affiliates in Europe.


Across the United States, the company has four business divisions with approximately 4,500 employees, 11 manufacturing sites, and corporate offices located in New York City and Buffalo, NY, Chicago, IL, Londonderry, NH, and San Fernando, CA. Lactalis USA is part of Lactalis Group, the world’s largest dairy company with more than 85,500 employees worldwide, and a French family business founded in 1933 in France.


Lactalis’ core values of AMBITION, ENGAGEMENT, and SIMPLICITY are at the heart of everything we do. We are dedicated to building a diverse, inclusive, and authentic workplace and we know that our candidates come from many different backgrounds, cultures, and experiences. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job posting, we still encourage you to apply and share with us your STORY, your PASSION, and your EXPERTISE You may be just the perfect candidate for this or other roles within our company.


From your PASSION to ours

Perform the Accounts Payable function for the logistics department, assisting with administrative functions and providing backup for other functions in the department as needed.


From your EXPERTISE to ours

Key responsibilities for this position include:

  • Perform Accounts Payable function for Logistics. Includes accurate and timely processing of all Logistics invoices for payment.
  • Daily audit of freight invoice upload file to SAP for verification of data accuracy and approval for payment.
  • Research and resolve invoice discrepancies and issues.
  • Answer all inquiries from vendors/freight carriers about the Accounts Payable function promptly and courteously.
  • Work with Corporate Accounts Payable on any invoice payment issues.
  • Maintain files and documentation thoroughly and accurately, according to company policy and accepted accounting practices, including routine transfer to storage.
  • Maintain the W-9 files for vendors and prepare new vendor paperwork for submission to Master Data.
  • Prepare information for Logistics’ year-end 1099 reporting for the corporate division.
  • Respond to customer service department, auditor, and other requests for bills of lading and other shipping documentation.
  • Daily mail run.
  • Continually review processes and make recommendations for improvements.
  • Assist other functions in Logistics as needed.
  • This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.
  • To fulfill these responsibilities, tools such as a computer, phone, and/or allowance(s) may be provided.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform these Essential Duties and Responsibilities.
Requirements:

From your STORY to ours

Qualified applicants will contribute the following:


Education/Experience

  • Minimum of an Associate’s degree from a two-year college; or two to five years related experience and/or training; or equivalent combination of education and experience
  • 2-3 years of accounts payable experience required, preferred from an industrial or supply chain setting

Specialized Knowledge

  • Should have a strong knowledge base of Accounts Payable
  • Strong MS Excel
  • SAP experience is helpful but not required
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume

Skills / Abilities

  • Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment
  • Excellent analytical and problem-solving skills
  • Exceptional attention to detail
  • Excellent verbal and written communication skills

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