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Accounting Assistant

3 months ago

Charles City, United States ConeTec Group Full time
Job DescriptionJob DescriptionSalary:

ABOUT THE COMPANY

 

ConeTec is an international full-service geo-environmental and geotechnical site characterization contractor. We offer clients superior project management and site investigation services across the globe, with a large presence in the Americas and Australia.

 

ConeTec is known in the industry as a great place to work. We commit to all employees that we will provide a respectful, positive, and enriching work environment. We want you to look forward to going to work every day. We reward and recognize staff for exceptional contributions to the company.

 

ConeTec offers a wide-range benefits package for all regular full-time employees including health, dental, vision, long-term disability and life and AD&D insurance, wellness program, 401K matching, corporate stock incentives, shares program, professional development and more.

 

SCOPE OF POSITION

 

We are seeking an experienced, focused and highly motivated Accounting Assistant to successful carry out accounts payable, accounts receivable and other accounting functions to support our fast paced and growing company. This person must be an enthusiastic individual with strong work ethics, excellent communication skills, and highly attentive to details.

 

ROLES, RESPONSIBILITIES and EXPECTATIONS

 

Detailed responsibilities include but are not limited to: 

 

Accounts Payable:

  • Perform the accounts payable function for group companies and business units
  • Perform the processing of weekly expense reports and payments to employees
  • Organize invoices, statement of accounts and other relevant documentation
  • Code invoices to GL accounts and input invoices into Oracle Peoplesoft Harmony ERP
  • Prepare, process and distribute vendor EFT and check payments
  • Create new vendor/supplier accounts and maintain existing vendor records
  • Perform monthly bank reconciliations and credit card reconciliations
  • Record routine to complex intercompany transactions, including monthly reconciliation of intercompany balances

 

Accounts Receivable:

  • Create new customer accounts and maintain existing customer records in Oracle Peoplesoft Harmony ERP
  • Assist in the preparation of customer invoices, accurately record invoices, apply customer payments and/or credit notes, reconcile accounts receivable subledger to general ledger
  • Assist BU managers with the communication and ultimate collection of outstanding accounts receivable

 

Administration / Other:

  • File accounting documents, which includes but not limited to: invoices, receipt documentation, banking information, payroll information and other corporate documents
  • Maintain a proper filing system for accounts payable, banking records, employee expense receipts and other corporate filing requirements
  • Support Accounting team members with the month-end close and other ad-hoc projects, including review and reconciliation of invoices, accounting records, bank accounts and GL balances, vacation backup support
  • General administrative duties such as mailing, photocopying and organization

 

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

 

  • Minimum 5 years of accounting assistant experience in a high volume and fast-paced environment
  • Post secondary courses/diploma in accounting
  • Excellent communication skills; both written and verbal
  • Advanced knowledge of MS Office especially Excel), SharePoint, Power BI and other dashboarding tools
  • Previous work experience with a tier1 ERP system (Oracle Peoplesoft a bonus)
  • Experience with multiple legal entities, multiple business units and multiple currencies
  • Exceptional attention to details, time management skills and the ability to meet tight deadlines
  • Ability to work independently and prioritize tasks
  • Ability to learn and adapt to a fast paced, high growth business environment
  • Ability to work and collaborate in a team environment and also independently