Professional Project Manager

3 weeks ago

Washington, United States The Building People Full time
Job DescriptionJob Description

The Building People, LLC, has a position open for a full-time Mid level Professional Project Manager specializing in Furniture, and active Top Secret Clearance for a facilities engineering program to support a federal Agency. The purpose of this position is to manage and lead a staff responsible for individual, multi-disciplined real estate project solutions for clients, with direct accountability for project delivery. The general responsibilities of the Professional Project Manager – Mid Level are as follows, to include but not limited to:

  • Attend regular and special project meetings as required. Meetings may be at the project site or nearby offices. Meetings may be in person, conference calls or video teleconferences.
  • Create and update project reports and communications on regular schedules and as needed to support special requests. Reports/communications will include all project information related to scope, schedule, budget, issues, and other relevant information. Reports/communications may include charts and pictures.
  • Create, set-up and maintain a project filing, record keeping and documentation system. Update the various Project Management Information Systems (PMIS) that may be used on each project to include client and other government systems.
  • Provide overall project management functions to include monitoring and controlling the project and communicating across all project stakeholders, initiating the project, planning the project, executing the project, and closing the project
  • During the service provider acquisition phase provide assistance to the government contracting officer with contract procurement, answering bid or request for proposal (RFP) questions, attending/participating in site visits (or market surveys), attending/participating in pre-bid conferences, preparing/issuing solicitation amendments for review and approval by the contracting officer and performing cost/bid/proposal analysis.
  • During the design phase provide design technical reviews, code compliance reviews, constructability reviews, analysis of value engineering proposals, preparation of cost estimates, cost analysis, cost control and cost monitoring, site investigations and site surveys, scheduling, review of design scope changes, leading/attending design review meetings, performing market studies (related to contractor interest) and assisting client offices with phasing and move planning as needed to support the project.
  • During the construction phase, manage, monitor and recommend approval/disapproval of project submittals, review and monitor project tasks and schedules for progress with emphasis on milestone completions, lead or assist in problem resolution to include developing the Government’s position, maintain marked up sets of plans and current drawings and specifications, perform routine inspections of construction as the work progresses, identifying work that does not conform to contract requirements and taking action to notify appropriate personnel/contractors in order to correct the shortfalls,
  • compiling lists of defects and omissions, monitoring project financial data and budgets, monitoring and controlling project change orders by developing proposal requests, preparing cost estimates, reviewing cost proposals, assisting in negotiations and preparing change order packages, leading and conducting regular progress meetings to review progress, cost and schedule and resolve issues. Document each meeting through notes and minutes, coordinate construction activities with FBI managers and personnel, monitoring of hazardous material abatement work, assist the contracting office with preparation of progress payments, oversee and monitor the range of commissioning services for the project.
  • During the project close out phase perform post occupancy evaluations, assist with preparing lessons learned, close out all accounting and financial accounts, assist with developing and implementing move-in and move-out plans, provide move coordination and relocation assistance, provide coordination and oversight of client installed systems and equipment such as furniture, phones, cabling, IT systems, locks and alarms, file and archive all project information such as documents, specifications, drawings and other types of information, assist with transitioning the project over to the office responsible for the long term management of the space.
  • Physical Abilities - The duties and tasks involved in this position may require some physical exertion, such as bending and twisting, climbing, pulling, pushing, carrying, crawling into tight space or other effort. The position may include some outdoors time for construction surveying, inspection, or related work. The main duties and tasks involved in these jobs are usually performed sedentary in indoor environment

Qualifications and Education Required:

  • Active Top Secret Clearance.
  • Assist the client with oversight and overall management of their assigned furniture projects.
  • Coordinate and assist in ensuring the agency’s furniture requirements for new facilities and renovations of existing
  • Provide management, tracking and oversight of procurement, delivery, and installation of furniture for all FBI facilities.
  • Assist the Furniture Program Manager in eliciting, evaluating, integrating, and coordinating information between the requestors and the program.
  • Assist in the review of proposed designs and layouts for suitability and to identify potential issues. Be responsible for the daily tracking, logging, and monitoring of all Furniture Requisition Packages (FRP) for all locations and communicating with the Project Lead to minimize install delays and dual rent requirements.
  • Establish, coordinate, and maintain the project schedule. Document all issues pertaining to furniture procurement, delivery, installation, and customer satisfaction.
  • Assist in the development of RWAs for FBI approval to process GSA PBS purchases on behalf of the FBI. Evaluate and recommend process improvements to existing procedures to effectively align the furniture program with ongoing space acquisition improvements within FLSD.
  • Assist with the budget cycle requirements such as (not limited to) spend plans, reconciliation, and development of the annual budget. Maintain a current project status of all furniture projects in the FBI’s existing program database in alignment with current space acquisition and revitalization initiatives. Identify and communicate various code, accessibility, and ADA violations to the Furniture Program Manager.

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