Assistant Property Manager

4 weeks ago

Miami, United States Plaza Group Ltd Full time
Job DescriptionJob DescriptionBenefits:
  • Bonus based on performance
  • Competitive salary
  • Health insurance
  • Opportunity for advancement
  • Paid time off


Job Description Summary
The Assistant Property Manager/Bookkeeper is responsible for tenant relationships, and general office administration including assisting in the overall operation of the properties and the day-to-day implementation of policies, procedures, and programs. The Assistant Property Manager/Bookkeeper will be responsible for processing property-related billings and rent/payment collections. In this role you will be a part of a team that is managing a one of the most complex and rewarding developments and commercial real estate portfolios in Miami. Come make history with us.
ESSENTIAL DUTIES AND RESPONSIBILITIES:

Complete all property accounting processes (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)

Collects monthly rent payments, contacts delinquent tenants such as 3-day notices and Default Notices with regard to company rules & regulations

Completes monthly reports as required

Complete Tenant Welcome Packages, Rental Commencement Letters and Tenant Space turnover

Manage existing tenant relationships and maintenance requests by building positive relationships with tenants via in person, phone and email.

Coordinates tenant move-ins and move-outs

Assists with implementation of preventative maintenance programs Maintain emergency notification list from tenants and vendors

Answer incoming calls

Open, date stamp, distribute daily mail

Maintain inventory lists

Assists in contract management, information gathering and data input

Assists in the preparation of new projects gathering information for operating and start-up budgets

Responsible for maintenance of:
o
Emergency contact lists (tenant, vendor & staff)
o
Tenant & Vendor Insurance Reports
o
Tenant Occupational License

Review for accuracy:
o
Lease Abstracts
o
Lease Commission invoices / matches agreement
o
Verify completeness of property files and property binders

Maintains good relations with:
o
Tenants
o
Vendors
o
Brokers

Work with office members to achieve objectives

Track vendor contracts and pay applications

Maintain vendors insurance current and consistent with contract requirements

Maintain vendor information

contract start date

certificate of insurance information

send W-9 to vendor for completion

File W-9 in binder and vendor file

Set up and maintain vendor files

Handle tenant complaints

Maintain key system logs

Code payables and input for managers approval

Set up and maintain lease and property files

Maintain tenant insurance current and consistent with lease requirements

Send and file tenant rent statements monthly

Respond to tenant & vendor inquiries

Other duties may be assigned which are consistent with the position.
EDUCATION and EXPERIENCE:

High school diploma required, Associates Degree or better preferred

Minimum 3 years experience in property accounting
o
Must have PM accounting software experience

Excellent verbal and written communication skills

Outstanding customer service

Negotiation skills

Ability to overcome objections and create a sense of urgency

Strong organizational skills with exceptional focus on detail

Proactive individual who works independently.

Proficiency in property management software and Microsoft Office (word, excel, etc.)
JOB TYPE:

Full-time
SCHEDULE:

Monday to Friday
WORK LOCATION:

In person
BENEFITS:

Health insurance

Paid time off

Professional development

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