Office Coordinator and Dispatch
2 weeks ago
- Employee discounts
- Free uniforms
- Paid time off
We are a family-owned and operated business looking for a competent office coordinator to help with the organization and running of the company's daily administrative operations. The ideal candidate will be a hard-working professional able to undertake various office support tasks and work diligently under pressure. This person will be comfortable working with great attention to detail and incorporating new and effective ways to achieve better results. Daily duties will include but are not limited to answering the phone, scheduling appointments, writing proposals, billing and collections, permitting, heavy email communication, reports, and office upkeep.
QUALIFICATIONS:
Extremely Reliable
Excellent verbal, written, and interpersonal communication skills
Strong problem-solving skills
Strong professional telephone presence
Self-confident, self-motivated, self-starter, flexible, and results-oriented
Ability to learn software applications used in the daily operations of the business
Customer service experience
Strong typing and data entry skills
Bookkeeping experience
Comprehensive understanding of local service area
Proven Ability to build, motivate, and manage a scheduler of a team of technicians
Exceptional verbal and written communication skills
Proficiency in Microsoft Office Suite (Excel, PowerPoint, and Outlook)
Ability to make decisions and work with little supervision
Ability to work under pressure and balance multiple tasks
A valid driver's license with a clean record
High School Diploma or equivalency
Office Experience 3 years (Required)
Experience in managing home service operations a PLUS
HVAC Company and QuickBooks experience a PLUS
RESPONSIBILITIES:
This person will be comfortable working with close attention to detail and incorporating new and effective ways to achieve better results.
Daily duties will include but are not limited to answering the phone, scheduling appointments, writing proposals, dispatching team, billing and collections, permitting, heavy email communication, and pulling reports.
Always maintain a professional demeanor with clients.
Possesses strength in team building and developing a positive rapport with company employees at all levels as well as our clients
Quickly resolve customer satisfaction issues, upholding our stellar reputation for excellence.
Nurture a culture of continuous learning, exceptional customer satisfaction, and top-tier service.
Job Type: Full-time
Pay: Starting at $16.00 and based on Experience
Expected hours: No less than 40 per week
-
Medical Office Coordinator
2 days ago
Ocala, United States Beltone Alliance Full timeJob Title: Medical Office CoordinatorBeltone Alliance is seeking a highly organized and detail-oriented Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will be responsible for managing the patient process, providing excellent customer service, and ensuring the smooth operation of our front office.Key Responsibilities:Manage...
-
ACTIVITIES COORDINATOR
4 weeks ago
Ocala, United States Horizon Outdoor Hospitality Full timeJob DescriptionJob DescriptionWelcome to Champions Run Luxury RV Resort, where adventure meets relaxation! We are currently seeking a dynamic and engaging individual to join our team as an ACTIVITIES COORDINATOR / Office Team member. If you have a passion for creating unforgettable experiences and a knack for organization, then this is the job for you!We...
-
ACTIVITIES COORDINATOR
2 months ago
Ocala, United States Horizon Outdoor Hospitality Full timeJob DescriptionJob DescriptionWelcome to Champions Run Luxury RV Resort, where adventure meets relaxation! We are currently seeking a dynamic and engaging individual to join our team as an ACTIVITIES COORDINATOR / Office Team member. If you have a passion for creating unforgettable experiences and a knack for organization, then this is the job for you!We...
-
Service Operations Coordinator
2 weeks ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timePosition Overview:Florida Detroit Diesel Allison is seeking a dedicated Service Coordinator.Role Summary:Reporting directly to the Service Manager, the individual in this role will oversee the administration and coordination of the service department. Key responsibilities include managing service requests, warranty claims, inter-company warranty tasks,...
-
Service Operations Coordinator
7 days ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timePosition Overview:Florida Detroit Diesel Allison is seeking a dedicated Service Coordinator.Role Summary:Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service department. Key responsibilities include initiating and managing service requests, warranty claims,...
-
Service Operations Coordinator
7 days ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timePosition Overview:Florida Detroit Diesel Allison is in search of a Service Coordinator.Role Summary:Reporting directly to the Service Manager, the selected candidate will oversee the administration and coordination of the service department. Key responsibilities include managing service, warranty, inter-company warranty requests, commissioning, sales, and...
-
Service Operations Coordinator
7 days ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timeFlorida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service department. Key responsibilities encompass the initiation and management of service, warranty, inter-company warranty...
-
Service Operations Coordinator
2 weeks ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timeFlorida Detroit Diesel Allison is in search of a Service Operations Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service division. Key responsibilities encompass the initiation and management of service, warranty, inter-company...
-
Service Operations Coordinator
7 days ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timeFlorida Detroit Diesel Allison is in search of a Service Operations Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service department. Key responsibilities encompass the initiation and management of service requests, warranty...
-
Medical Office Coordinator
1 week ago
Ocala, Florida, United States Actalent Full timeJob OverviewActalent Health & Medical is seeking qualified candidates for multiple full-time, permanent Medical Office openings with a well-established specialty care practice.Key Responsibilities:Provide administrative support to healthcare professionals in a fast-paced, outpatient medical practice.Manage patient records, schedules, and communication with a...
-
Medical Office Coordinator
1 week ago
Ocala, Florida, United States Actalent Full timeJob OverviewActalent Health & Medical is seeking qualified candidates for multiple full-time, permanent Medical Office openings with a well-established specialty care practice.Key Responsibilities:Provide administrative support to healthcare professionals in a fast-paced, outpatient medical practice.Manage patient records, schedules, and communication with a...
-
Service Operations Coordinator
2 weeks ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timeFlorida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the selected candidate will oversee the comprehensive administration and orchestration of the service division. Key responsibilities encompass initiating and overseeing service, warranty, inter-company warranty requests,...
-
Office Manager
2 months ago
Ocala, United States TIBBETTS LUMBER CO LLC Full timeJob DescriptionJob DescriptionDescription:Tibbetts Lumber Co. LLC, a growing Lumber and Building Materials company, is seeking a full-time Office Manager. The Office Manger oversees all administrative duties for the business unit and manage the sales coordinator team as well.Essential Duties and Responsibilities:Coordinate workflow and communications between...
-
Service Operations Coordinator
2 weeks ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timeFlorida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and orchestration of the service department. Key responsibilities encompass the initiation and oversight of service, warranty, inter-company warranty...
-
Service Operations Coordinator
7 days ago
Ocala, Florida, United States Florida Detroit Diesel-Allison Full timeFlorida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the selected candidate will oversee the administrative and organizational functions of the service department. Key responsibilities encompass the initiation and oversight of service, warranty, and inter-company warranty requests,...
-
Administrative Receptionist
2 weeks ago
Ocala, Florida, United States Athens Health and Rehabilitation LLC Full timeJoining our team means becoming part of a dedicated group that is committed to positively influencing the lives of our patients every day. Our facility provides a distinctive environment where you can accompany patients on their journey to recovery from various conditions. As you support and assist patients in reaching their objectives and regaining their...
-
Emergency Response Security Officer
2 days ago
Ocala, Florida, United States MARTINEZ AND COMPANY, INC. Full timeJob SummaryMartinez and Company, Inc. is seeking highly skilled and motivated Security Officers to join our Disaster Response Team. As a Security Officer - Disaster Response, you will be responsible for providing security services in response to natural disasters and emergencies.Key ResponsibilitiesProvide security services in response to natural disasters...
-
Medical Office Receptionist
1 week ago
Ocala, Florida, United States LORVEN HEART AND VASULAR Full timeJob OverviewWe are seeking a dedicated Medical Office Receptionist to join our team at LORVEN HEART AND VASCULAR. In this role, you will be the first point of contact for our patients, ensuring a welcoming and efficient experience.Key ResponsibilitiesPatient Check-In: Greet and assist patients as they arrive for their appointments.Communication: Answer...
-
Medical Scheduling Coordinator
2 days ago
Ocala, Florida, United States SCA Health Full timeAbout SCA HealthSCA Health is a dynamic healthcare organization that has grown to 11,000 teammates who care for 1 million patients each year. We support physician specialists in various aspects of patient care, aligning physicians, health plans, and health systems around a common goal: delivering high-quality outcomes and a better experience for patients and...
-
Logistics Coordinator
4 days ago
Ocala, Florida, United States Warehouse Workers, LLC. Full timeJob SummaryThe Logistics Coordinator will oversee all aspects of shipping and receiving operations, ensuring the efficient handling of goods and maintaining accurate inventory. This role is crucial to maintaining the flow of materials and products through our testing facility and requires a high level of accuracy, accountability, and coordination.Key...