Legal Administrative Assistant

2 weeks ago

Lancaster, United States Saxton & Stump LLC Full time
Job DescriptionJob DescriptionDescription:

Join one of the most innovative, forward-thinking law firms in the country. As a Legal Administrative Assistant on the Saxton & Stump team, you’ll be joining a culture of excellence and teamwork, mixed with a strong focus on investing in our team and the community. We understand that the new legal environment requires a different type of approach to all aspects of the business, and we’ve built that into the way we recruit, the way we structure our team, and the way we value customer service.


We are looking to hire a legal administrative assistant with exceptional administrative, and research skills to support our ADR company, Optimal Dispute Resolutions, and various other practice areas within the firm. This is an innovative position where both your skills as a legal assistant and as an administrative professional will be used.


More about the role

ODR job responsibilities (Approximately 50-75%):

  • Vetting online leads by email or phone.
  • Conflict Checks:
  • Prepare and submit conflict checks in a timely manner.
  • Follow up with the attorneys to determine case involvement or a possible waiver, reporting findings to the firm’s general counsel and Shareholder.
  • Support other Mediators/Retired Judges when needed with document prep, mediation, forms, and scheduling.

Non-related ODR support needs:

  • Monitor Sr. Paralegals email for ECF docket filings when OOO – Process documents, disseminate important information to Shareholder, docket calendars.
  • File Pleadings via State and Federal Electronic Filing Systems.


Mediation Support:

  • Draft Mediation Agreements for review.
  • Follow up on timely return of mediation agreements from Counsel.
  • Reserve conference rooms and communicate with the Concierge team.
  • Prepare forms to direct the opening of New Client Matters.
  • Schedule Pre-Mediation Conferences via Zoom.
  • Prepare Mediation Attendee lists.
  • Issue appropriate Zoom link to virtual attendees for Mediation:
  • Document Preparation/ Index/Tab/Label Mediation Materials.
  • Upload case-related correspondence, agreements, and mediation submissions to iM case management software.
  • Organize documents for proper scanning for digital archive (USB).
  • File Closure.


General firm job responsibilities (Approximately 25%):

  • Provide general administrative support.
  • Answer and Return calls to clients as needed.
  • Follow up with third parties on documents and information.
  • General file maintenance and organization.
  • Sending and receiving correspondence.
  • Assist with engagement agreements.
  • Document preparation and assembling workbooks.
  • Preparing materials for meetings, pleadings, & trials.
  • Collecting discovery responses.
  • Drafting legal paperwork.
  • Transcribing documents.
  • Expense reports.
  • Paralegal backup to include monitoring emails as needed.
Requirements:
  • 2-5 years of experience in a legal environment.
  • Degree is preferred but not required.
  • Working knowledge of legal research databases.
  • Experience with litigation computer applications and document management systems.
  • Knowledge of legal records and procedures.


Skills

  • Top candidates will be familiar with key legal principles and possess incredible accuracy, strong IT skills, and excellent time management.
  • Demonstrate the ability to think strategically, anticipate work needs, and find solutions to overcome obstacles independently.
  • Tech-savvy with the ability to learn new systems and processes quickly.
  • Demonstrated ability to communicate confidently and collaborate with individuals at all levels of the organization.
  • Must be well-organized and detail-oriented with excellent written and verbal communication skills and a positive attitude.
  • Ability to work independently and in a team setting.
  • Ability to work well under pressure and adapt to changing priorities and demands.


Benefits

  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • Collaborative and inclusive work environment.
  • Cutting-edge technology and tools.

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