Payroll Generalist

Summary:

To effectively perform all the required duties of the Payroll Generalist position in an accurate, thorough, and safe manner as outlined per the Carl Buddig and Company job description.

Essential Duties and Responsibilities:

Timesheets / Individual Adjustments

• Reviews time sheets and paperwork to make sure the information is correct and consistent with actual hours worked by employees.
• Adjusts and deducts for each employee and manages payroll-related benefits, like vacations and sick days.
• Directly interact with production team regarding timesheet discrepancies, such as overtime, missed punches, etc.
• Reviews department timesheets and leave requests for accuracy, flags, and solves inconsistencies and errors.

Deductions

• Request accounts payable checks for support orders, garnishments, and enter child support via web-based support payments.
• Administers all payroll data such as garnishments, paid time off and health insurance and payroll deductions.

Reports

• Assists in evaluation of reports, decisions, and results of department in relation to established goals. Recommends new approaches, policies, and procedures to continually improve efficiency of the department and services performed.

Office

• Maintain hardcopy payroll records for all locations.
• General office duties include filing, assorted reporting, miscellaneous letters etc.
• Print and envelope all checks as needed for specific insert information Add holiday pay, sick or vacation time to payroll system.
• Process stop payments and reissue checks as necessary.

Legal / Tax

• Complies with federal, state, and local legal requirements by staying current with existing and new legislation; enforcing adherence to requirements; advising management on needed actions. Suggest and implement changes, as necessary.
• Ensures accuracy of employee direct deposit, tax withholding, I-9s and other deduction records.
• Understands and consistently applies requirements of all applicable laws, regulations, policies, and collective bargaining agreements.

Interpersonal

• An enthusiastic, forward-thinking individual, possessing a strong work ethic and high initiative.
• Strong interpersonal skills; collaborative, team player. Contributes to building a positive team spirit and is inclusive in the day-to-day interactions.
• Consistently deliver quality results and work product with a consistent and high degree of accuracy.
• Ensures confidentiality and discretion with topics, circumstances and events requiring privacy and sensitivity.
• Be available to handle employee questions, concerns, or requests such as requests for time off.
• Consistently deliver quality results and work product with a consistent and high degree of accuracy.

Skills

• Strong MS Office skills required. Must be comfortable using Excel software.

• Strong written and verbal communication skills, along with high levels of attention to detail.

• Must have experience and be proficient in UKG (formerly UltiPro/Kronos systems).

• Process bi-weekly payroll for approximately 600+ employees through automated timekeeping and on-line payroll system.

• Processes bi-weekly payroll for multiple sites to include collection of employees worked hours, ensuring all new hires are accurately in the payroll and HRIS system, validation, and verification of worked hours, inputting employees’ hours (worked, benefit, holiday, etc.) into the payroll system, processing and finalizing payroll to include providing reports to accounting, verifying pay statements, and distribution of pay statements.

• Processes a bi-weekly payroll and performs all related functions such as obtaining information for payroll production and tax related issues; preparing required reports; verifying time sheets/cards and resolving employee questions.

• Add PTO, shift differential, bonus, holiday hours into UltiPro.

Data Entry / Management

• Processes a variety of employee changes on HRIS system to reflect entire employee life cycle, i.e., addition of new hires, salary and position changes and terminations.
• Data entry to support human resource and payroll related plans and programs.

Knowledge and Experience:

• 1 year or less experience in payroll, AP/R, accounting clerk or an associate's degree in accounting/business and no experience.
• HRIS Experience (UltiPro)
• Payroll (Kronos)
• 2-year degree in Accounting/Business/HR
• Excellent verbal and writing skills.
• Bi-lingual Spanish is a +
• Intermediate Word, Excel, and PowerPoint skills.
• High level of professionalism

Working Conditions:

• Office Environment
• Walking, bending, stretching, and standing.