Assistant Manager

1 month ago

West Palm Beach, United States WELLVIEW CARE INC Full time
Job DescriptionJob DescriptionCompany Overview:


WellView Care specializes in the testing, treatment, and management of HIV, Hepatitis C, and Sexually Transmitted Diseases. Our mission is to be the premier community health clinic in our region and our vision is for a country where sexually transmitted infections are prevented and where every person has high quality STD prevention, care, and treatment while living free from stigma and discrimination. WellView Care offers an array of services that includes healthcare and pharmacy services, case management, and substance abuse management.

Job Summary:


Our team is looking for a passionate Assistant Manager to support the smooth operation of the office clinic by overseeing daily activities, managing staff, and ensuring compliance with health regulations. The Assistant manager will also over see the coordinating patient care, handling administrative tasks, and assisting with budgeting and inventory management. Our organizational alignment with the responsibilities of the Assistant Manger is imperative as the role requires implementing clinic policies, managing schedules, and contributing to the overall efficiency and quality of care provided.

Reporting to: Office Manager

Essential Duties & Responsibilities:


The job duties listed below are the essential job functions of this role. Duties, responsibilities, and activities may change, new responsibilities may be assigned with or without prior notice.

Operations


  • Supports the Office Manager for the day-to-day management of staffing support such as waiting room flow, outreach driver routing strategies, HIV Counseling and lab fulfillment
  • Executes patient prescription management by ensuring patient insurance eligibility, prescription fulfillment, prescription logistics if need to guaranteeing patient prescription fulfillment
  • Supports in overseeing the waiting room flow, supporting ARNP for patients assistance and prior authorization with insurance providers
  • Serves as a liaison on any questions, issues, or discrepancies with Upper Management
  • Assist in troubleshooting pharmacy and insurance billing issues and ensuring that adequate systems checks are reviewed to prevent billing issues
  • Aids in patient support in obtaining co payment card and patient assistance program
  • Participates in staff meetings to communicate changes and address issues that need to be discussed
  • Point of Contact for customer concerns/complaints as they arise, actively participate in continuous quality improvement of services rendered to WVC clients
  • Monitors all outpatient points of service to continually check for new areas that may qualify for the 340B program.
  • Practices safety, environmental and/or infection control methods

340B Contract Management


  • Manages relationships, billing services, and compliance status with contracted 340B pharmacies.
  • Evaluates all current and future contract pharmacy opportunities, including contract language, fee structure, data setup, and internal and independent external auditing
Training and Continued Education


  • Supports staff in 500 & 501 HIV Counsel and Linkage Training
  • Aids in training materials for all staff who work with the 340B program
  • Regularly communicates with all staff involved with the 340B program to ensure that processes remain efficient and to address any problems or suggestions for improvement
  • Collaborates with HR in interviews, selection, orientation, new hire/cross training of new employees and input on staff performance including providing feedback for performance evaluations
  • Continues professional training and education to advance knowledge and skills of HIV/AIDS and related disciplines
Compliance


  • Aids and enforces implementation of policies and procedures and ensures uniform compliance for the facility by:
    • Collaborating with HR Personnel in developing and executing and modifying policies and procedures according to all applicable guidelines such as HIPPA, OSHA, NIH, and CDC
    • Participates in projects, councils and special initiatives related to 340B, compliance, auditing, vendor selection and medication management
    • Continually monitors and executes compliance to 340B federal regulations, staying up to date on all rule changes, including HRSA/OPA and Medicaid. Shares all learnings and hot topics with company president, management and staff
    • Informs management of trends and issues by attending 340B trainings, monitoring industry publications and websites, professional media, literature, and peers to ensure that the institution has the latest information regarding interpretations, rulings, suggestions, and advanced ideas for improving participation
    • Partners with staff by collaborating with Pharmacy Leadership, and other 340B institutions to determines the best use of 340B program
Auditing


  • Assisting OM the oversight and coordination of required 340B and alternative audits, both internally and externally
  • Collaborates with OM in the purchasing and utilization of audits or compliance assessments internally, as needed to ensure compliance with all applicable regulations.
  • Routinely reviews data and related reports from all points of service at which 340B participation occurs to ensure that policies and procedures are followed, entity eligibility requirements are met, and all patients meet patient definition requirements
  • Collaborates with medical auditors on third-party payer audits to ensure coordination of efforts and maximum collection and coordinates external compliance assessments with outside firms, where appropriate, to validate internal processes
  • Ensures appropriate documentation and audit trail across areas of responsibility

Program Enhancement/Optimization


  • Fosters networking relationships with community members and supporting resources such as the FDOH,
  • Maintains appropriate use of the program working directly with manufacturers and wholesalers
  • Assesses opportunities for cost savings, business, and system improvements
  • Communicates key metrics and improvement actions to management.
  • Provides input and implements business plans in coordination with the organizations pharmacy leadership for organizational facilities to help use 340B savings to expand and improve care provided to underserved and vulnerable populations; assists facilities to prioritize and implement outpatient program development and contract pharmacy agreements related to 340B; and assists the organizations leadership with program development and optimization

Reporting and Financial Analysis


  • Collaborates with Office Manger in the completion of:
    • Reports on 340B participation that clearly document utilization, savings, problem areas, exceptions, and/or discrepancies to pharmacy and administrative leadership
    • Monthly lab billing and patient insurance updates
    • Completion of facility regarded pharmacy HIPPA and log support
    • Monthly on saving opportunities and utilizes resources and supplies in a cost-effective manner and presents reports to managers and directors on budget variances

  • Assistant Manager

    3 months ago

    West Palm Beach, United States Dunkin' Donuts Full time

    Job DescriptionJob DescriptionDUNKIN’ DONUTS ASSISTANT MANAGERS – FULL-TIME and PART-TIME positions available. Assistant Managers must have experience with high volume operations when they are on duty, from supervising staff to ensuring happy customers and product quality. Assistant Managers support the Restaurant Manager and work together closely on...

  • Assistant Manager

    1 month ago

    West Palm Beach, United States WELLVIEW CARE INC Full time

    Job DescriptionJob DescriptionCompany Overview:WellView Care specializes in the testing, treatment, and management of HIV, Hepatitis C, and Sexually Transmitted Diseases. Our mission is to be the premier community health clinic in our region and our vision is for a country where sexually transmitted infections are prevented and where every person has high...

  • Assistant Site Manager

    3 months ago

    West Palm Beach, United States El Car Wash Southern East, LLC Full time

    Job DescriptionJob DescriptionWhat you’ll bring to the team:Assistant Site Managers should have at least 1 year of experience in managing or demonstrated leadership ability with an interest in sales or a background in a selling/operations position.Must be customer service and goal-oriented, with high attention to detail, a high level of initiative, and the...

  • Project Management Assistant

    1 week ago

    West Palm Beach, Florida, United States SavCon Full time

    Job Title: Project Management AssistantReports To: Project ExecutiveAt SavCon, we excel in premium general contracting services and are looking to enhance our team with a Project Management Assistant. This role is essential in supporting the Project Manager and Superintendent throughout the entire lifecycle of construction projects.The ideal candidate is...

  • Assistant Project Manager

    3 months ago

    West Palm Beach, United States GCB Building Group LLC Full time

    Job DescriptionJob DescriptionJob descriptionGCB Building Group, LLC, A General Contracting & Construction Management firm located in West Palm Beach, Specializing in Luxury residential projects is looking for an Assistant Project Manager for Direct Hire!The Assistant PM will aid in the successful completion of luxury residential projects while working...

  • Assistant Project Manager

    3 weeks ago

    West Palm Beach, United States SavCon Full time

    Job Title: Assistant Project Manager- FloridaReports To: Project ExecutiveAt SavCon, we specialize in high-end general contracting in the New York Metropolitan area and have recently expanded to Florida. We are currently seeking an Assistant Project Manager for our Florida office. In this position, the right candidate will work closely with the Project...

  • Assistant Project Manager

    4 weeks ago

    West Palm Beach, United States SavCon Full time

    Job Title: Assistant Project Manager- FloridaReports To: Project ExecutiveAt SavCon, we specialize in high-end general contracting in the New York Metropolitan area and have recently expanded to Florida. We are currently seeking an Assistant Project Manager for our Florida office. In this position, the right candidate will work closely with the Project...

  • Assistant Office Manager

    2 weeks ago

    West Palm Beach, United States WELLVIEW CARE INC Full time $20

    Job DescriptionJob DescriptionCompany Overview:WellView Care specializes in the testing, treatment, and management of HIV, Hepatitis C, and Sexually Transmitted Diseases. Our mission is to be the premier community health clinic in our region and our vision is for a country where sexually transmitted infections are prevented and where every person has high...

  • Assistant Property Manager

    3 days ago

    West Palm Beach, Florida, United States KW Property Management & Consulting Full time

    Job SummaryThe Assistant Property Manager is a key member of the KW Property Management & Consulting team, responsible for providing management, direction, and leadership to ensure the property is maintained and operated in accordance with company objectives. This role requires a high level of organization, communication, and problem-solving skills to manage...

  • Assistant Store Manager

    2 months ago

    West Palm Beach, United States BRAHMIN LEATHER WORKS LLC Full time

    Job DescriptionJob DescriptionTITLE: Assistant Manager REPORTS TO: Store Manager Basic Purpose: The Brahmin Leather Works Assistant Manager assists the Store Manager in creating a store environment which provides exceptional sales and customer service; executing visuals directions: and recruiting, developing and retaining a strong selling team. The...

  • Executive Assistant Manager

    14 hours ago

    West Palm Beach, Florida, United States Leafwire Full time

    **Job Summary**This position is designed to focus on delivering the ultimate customer experience through elevated customer service standards. The Executive Assistant Manager will oversee the entire store showroom and reception team. The position responsibilities include support of company goals and objectives, as well as general oversight of daily store...

  • Retail Assistant Manager

    1 week ago

    West Palm Beach, Florida, United States rue21 Full time

    Assistant Manager Role at rue21Company: rue21Job Overview: The Assistant Manager is essential in enhancing sales performance, upholding store aesthetics, and guaranteeing customer satisfaction. This role involves meeting store objectives, delivering outstanding customer service, and nurturing the development of the store team.Key Responsibilities:Achieve...

  • Assistant General Manager

    3 months ago

    West Palm Beach, United States Crunch Fitness - CR Holdings Full time

    Job DescriptionJob DescriptionAssistant General Manager​Here we GROW Again!  Are you a potential Assistant General Manager and ready to leave average in the past?  Be a part of one of the greatest growth stories ever told in the fitness industry. With 60+ locations currently and 100+ locations planned; our Assistant General Manager position offers a...

  • Assistant General Manager

    2 weeks ago

    West Palm Beach, United States Amped Fitness Full time $45,000 - $75,000

    Job DescriptionJob DescriptionThe Assistant General Manager first and foremost, has to have an extreme passion for helping others and changing lives! They are expected to be outgoing, energetic, a problem solver, and have the ability to greet hundreds of members a day with a consistent smile. We're looking for candidates with sales experience because...

  • Assistant Maintenance Manager

    5 hours ago

    West Palm Beach, Florida, United States Morgan Properties Full time

    Job SummaryWe are seeking a highly skilled and experienced Assistant Maintenance Manager to join our team at Morgan Properties. As a key member of our facilities management team, you will be responsible for ensuring the physical aspects of our properties meet company standards and applicable laws.Key ResponsibilitiesTeam Management: Manage, develop, and...

  • Assistant Retail Manager

    7 hours ago

    West Palm Beach, Florida, United States All Star Premium Sportswear Full time

    Job OverviewAll Star Premium Sportswear is seeking a highly skilled and experienced Assistant Retail Manager to join our team. As a key member of our store operations team, you will play a critical role in ensuring the smooth day-to-day operations of our retail outlet.Key ResponsibilitiesInventory Management: Inspect and receive inventory shipments, ensuring...

  • Assistant Retail Manager

    9 hours ago

    West Palm Beach, Florida, United States All Star Premium Sportswear Full time

    Job OverviewAll Star Premium Sportswear is seeking a highly skilled and experienced Assistant Retail Manager to join our team. As a key member of our store operations team, you will play a critical role in ensuring the smooth day-to-day operations of our retail outlet.Key ResponsibilitiesInventory Management: Inspect and receive inventory shipments, ensuring...

  • Assistant Housekeeping Manager

    2 months ago

    West Palm Beach, United States The Ben, Autograph Collection Full time

    DescriptionWe are hiring an Assistant Housekeeping ManagerAs the Housekeeping Manager you directly oversee housekeeping, laundry and house person team members. You are a significant part of the properties management team and work closely with the Front Desk and Maintenance Departments to ensure the guest experience goes off without a hitch. You take complete...

  • Assistant Project Manager

    2 weeks ago

    West Palm Beach, United States Trinity Search Group Full time

    This is a great opportunity to join a dynamic general contractor based in South Florida and be part of a very high-profile project in West Palm Beach. The company is family owned and truly treats their people like family and offers excellent growth potential. They have been in business for over 30 years and enjoy a great reputation for bringing both quality...

  • Assistant Project Manager

    2 weeks ago

    West Palm Beach, United States Trinity Search Group Full time

    This is a great opportunity to join a dynamic general contractor based in South Florida and be part of a very high-profile project in West Palm Beach. The company is family owned and truly treats their people like family and offers excellent growth potential. They have been in business for over 30 years and enjoy a great reputation for bringing both quality...