Executive Administrative assistant
4 weeks ago
The ideal candidate must have excellent organizational skills, exceptional attention to detail, and strong verbal and written communication skills. The individual must be flexible and agile as priorities change, working with the appropriate level of independence, and ability to interact and partner effectively with Senior Executives, their assistants, and employees at all levels of the organization.
Responsibilities of the role include, but are not limited to:• Effectively maintain and manage leaderships’ business calendars• Handle all aspects of administrative support for leadership and their teams in a timely and professional manner• Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations.• Coordinate logistics for all meetings including IT, room set up, and catering as needed• Utilize Microsoft Office Suite to assist with presentations and reporting• Manage calls, assist callers, take messages and/or route as appropriate• Assist with the day-to-day operations of the teams• Prepare/reconcile travel expenses as well as other expenses• Assist with written communications• Coordinate team meetings• Organize existing files and create new files as needed• Review and process invoices and expense reports in a timely and accurate manner• Order and maintain supplies and handle all other administrative duties• Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed• Process and reconcile procurement card monthly statement• Assist with project management and follow up
Requirements of the role include:• Excellent organizational skills and attention to detail. Strong follow up skills• Strong interpersonal skills with a high level of professionalism• Excellent written and verbal communication skills• Ability to prioritize and multi-task• Possesses a sense of urgency• Prior task management experience• Ability to maintain confidentiality, good judgment and diplomacy• Proficient in Microsoft Office including Word and PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint. Foundational Excel experience and skills to create charts, diagrams and tables of data• Bachelor’s degree preferred• Minimum of 8 years of experience supporting senior level executives in a corporate environment
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