Administrative Assistant
1 month ago
We are hiring and Administrative Assistant to join our NYC team on a full-time basis. The ideal candidate will play a crucial role in supporting day-to-day operations by efficiently managing administrative tasks.
Administrative Assistant Responsibilities:
- Utilizes Canva as needed to create memos with consistent branding.
- Updates information within our Atlassian/Trello project management system.
- Generates accurate reports for management including utilization of graphs or merge of documents when requested.
- Maintains accurate files including facilitating requests for files made by other departments; where applicable, timely processing of files requested by customers or other third-parties; preparing files for off-site storage or scanning; and tracking files outside of the department.
- Maintains and orders office supplies and equipment. Renews maintenance contracts.
- Responsible for purchase requisitions and check requests.
- Performs accurate and efficient data entry for selected databases, including time and attendance as requested.
- Performs secretarial and receptionist duties including, but not limited to, assisting department leadership; answering department telephone and recording complete messages; collect, sort and distribute all incoming and outgoing mail; greet and assist department visitors; schedule and prepare materials as requested for meetings and appointments; schedule travel; coordinate meetings.
- Responsible for preparation, accuracy, and completeness of office communication including correspondence.
- Coordinate departmental meetings and other activities. Prepares and distributes department information to others as requested.
Administrative Assistant Qualifications:
- Associate’s degree or higher
- Proficient computer skills, including Microsoft Office Suite
- Prior experience in an administrative role is a plus
- Basic bookkeeping skills
- Superior written and verbal communication skills
- Efficient, well organized multitasker
- Prior experience working with a project management software, Canva, Trello, Slack etc.
- Reliable transportation to our offices in midtown
- Works well in a team environment coordinating with other staffers
Please submit a resumé to apply.
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