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People First Recruiting Administrator

2 months ago

Cerritos, United States Secure Transportation Company Inc Full time $20 - $24
Job DescriptionJob Description

Summary Description
The People First Recruiting Administrator is an integral member of the People First Department. This role provides administrative, coordinator and recruiting support to the Recruiter/s and hiring managers. The emphasis of this role is to ensure that all administrative recruiting needs are met and that we continuously have a flow of candidates in Pre-hire process. Confidentiality will always be maintained, with no exceptions. The success of this position will be demonstrated through a variety of deliverables, including but not limited to: Organization of applicant files such as initial documents, data entered in trackers and systems and paperwork; accurate and timely reporting; efficient and accurate handling of all applicant and pre-hire paperwork; confidential and proper handling of all pre-hire paperwork, and upkeep of all administrative responsibilities in the recruiting sector.


Key Tasks and Responsibilities
 Upholds the company core values.
 Presents themselves in a professional, organized manner that conveys confidence and willingness to be approached.
 Reviews applications and resumes to determine qualifications and relevance to job requirements
 Performs administrative recruiting activities for all open positions.
 Help with interviews as needed
 Manages and submits all background checks
 Manages and submits OIG, SAM and other checks as required by clients
 Prepares and updates recruiting and Pre-hire trackers for all positions
 Process Pre-hire documentation for all applicants
 Offers solutions to general administrative issues
 Manages full ATS system along with screening third party vendors
 Completes two-week check in's with all new hires
 Maintains great working relationships with staffing agencies as needed
 Collaborates with the hiring managers and/or other human resource staff during the offer process
 Calling clinics and reviewing all portals for results
 Attends job fairs as needed
 Escalates any discrepancies or hold with the pre-hire process
 Other duties as assigned.


Education & Training
 Must go through HIPAA and Fraud, Waste, & Abuse training.
 High School Diploma
Knowledge and Experience
 Proficient in oral and written communication skills
 Outstanding and proven Customer Service skills
 Must be flexible, able to multi-task, retain information, and have the capacity to work in a fast-paced work environment
 The position may require sitting and/or standing for extended periods of time.
 The position may require you to collaborate with other employees, managers, offices, and departments.
 Must maintain confidentiality and use discretion.
 Must learn and work with Leader Standard Work


Core Competencies

Ideal candidate will possess effective organization, time management, and communication skills - oral and written, as well as the ability to problem-solve. Must be flexible, able to handle pressure and deadlines, demonstrate initiative, and have excellent written skills. Accuracy and attention to detail are required.


Physical Requirements
While performing the duties of this job, employees are regularly required to sit, walk and stand; talk and/or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment including a computer; reach with hands and arms, and lift up to 25 pounds.


Working Conditions
Office environment, indoors, and potential from working from home.


Secure Transportation is an Affirmative Action/EEO employer.