Office Manager

3 weeks ago

Conshohocken, United States HEALTHCARE RECRUITMENT COUNSELORS Full time
Job DescriptionJob DescriptionOffice Manager – Accounts Payable Conshohocken, PA
We are looking for an organized and motivated Office Manager with Accounts Payable experience to join our company full time in Conshohocken, PA. The incoming Office Manager must have 1-2 years of QuickBooks and AP experience. Ideally, the right candidate will be able to greet visitors, clients, and colleagues in a friendly manner, have excellent attention to detail, adapts quickly to new challenges, is trustworthy and a team player. Proficient in Microsoft Office Suite or similar software and possess Excel skills is a plus The Accounts Payable Coordinator will perform a variety of accounts payable administrative tasks in facilitating the efficient operation of the operations area. This position will serve as office manager, with AP assistance duties working onsite at our office in Conshohocken.

Duties & Responsibilities:
  • Phone calls and emails to vendors
  • Receives and distributes packages and mail  
  • Coordinate lunches as requested
  • Expense Reports
  • Accounts payable tasks
  • Booking accounts payable related items into QuickBooks (QB)  
  • Create new vendors in QuickBooks
  • Research vendor products and services
  • Running daily/weekly reports about invoices due and due dates
  • Adding all due invoice onto a daily ledger
  • Travel Arrangements
  • Manage office supply orders (Staples, BJ’s, Uline, Fedex, etc.) to include stocking & informing management when low on supplies/snacks
  • Managing DocuSign, Adobe, Dropbox access for employees
  • Checking the mailbox daily
  • Drop off mail at the USPS office
  • Document scanning into Dropbox and Document filing
  • IT coordination -setting up workspaces for new hires  
  • Scan and file information into Dropbox

Requirements:
  • Ability to work independently and in a team environment and identify and solve problems
  • Ability to organize and prioritize work
  • Ability to document work with legible handwriting Education & Experience:
  • 1-2 years QuickBooks experience required
  • 1-3 years of accounts payable experience required
Schedule:
  • Full time
Salary:
  • $20-$24 per hour
Benefits:
  • 401(k)
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off
Ready to join a fast growing, supportive team in an excellent working environment? We need an organized team player with a great attitude to do whatever needs to get done We offer competitive pay with great benefits and the chance to grow with us If you are interested, please contact us. We look forward to hearing from you. 
HCRC Staffing
 

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