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Administrative Assistant

3 months ago

Bangor, United States Visiting Angels Full time
Job DescriptionJob Description

Visiting Angels of Mid-Maine is seeking a highly qualified candidate to join us as an Administrative Assistant. The candidate selected for this role will have the opportunity to become part of a growing team in our office in Bangor, ME 

POSITION PURPOSE:  The Administrative Assistant is a key member of the office staff that supports the efficient operation of the office functions. The Administrative Assistant reports directly to: Director 

POSITION BENEFITS:

  • Paid Time Off
  • Medical/Dental/Vision Insurance
  • Life Insurance, MetLife Supplemental Coverage, 401K 
  • Salary: $19-22/hour  
  • Work for a vibrant company, whose mission is to make a difference in the lives of others
  • Opportunities for advancement, by meeting performance goals, as our business grows 

ABOUT VISITING ANGELS MID MAINE: 
Visiting Angels Mid-Maine is the leading provider of senior home care services in the area. Our valued caregiving team assists our clients with activities of daily living (ADL's) so that they can maintain their autonomy, while receiving the personal care support that they need. We serve clients in Bangor, ME and surrounding communities. 

PRINCIPAL ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

The duties and responsibilities described below do not represent a comprehensive list for this position. Additional tasks may be assigned periodically as necessitated by business demands.

  • Answer the telephone and greet the public.
  • Oversee all aspects of general office coordination.
  • Demonstrate dependability.
  • Recruit and advertise for direct care staff in coordination with the Staffing Coordinator
  • Support staff in assigned project-based work.
  • Greet office visitors, handling their needs or directing them to the appropriate staff.
  • Process applications and check references, run Criminal Background checks for all potential employees. Ensure mandatory items are obtained upon hire and annual testing records maintained.
  • Organize and maintains file systems in compliance with policies and regulations.
  • Maintain absolute confidentiality of all information pertaining to employees, clients and client’s family members.
  • Perform general clerical duties – correspondence, copying, filing, and distribution.
  • Handle incoming and outgoing mail.
  • Timely copying and filing of appropriate caregiver and client documentation.
  • Maintain positive relationships with all clients and referral sources. 
  • Maintain and order office supplies, as needed.
  • Perform other functions as deemed appropriate by the management team.
  • Prepare and distribute monthly newsletters
  • Prepare agenda items and meeting minutes
  • On call rotation as determined by director

REQUIRED JOB KNOWLEDGE AND SKILLS:

  • High school diploma and two years of experience in an office setting, preferably in healthcare or homecare.
  • Demonstrate proficiency with Microsoft Office (Word, Excel and Outlook) applications, scheduling systems and other healthcare industry related-software. 
  • Ability to listen and communicate clearly, fluently and diplomatically – both orally and in writing.
  • Ability to remain flexible, resilient, calm and maintain a sense of humor; and present a well-groomed professional image
  • Ability to plan, organize, prioritize delegate and accurately follow through in work activities with time constraints and interruptions to meet deadlines, as well as work independently with a minimum amount of direction and/or supervision.
  • Ability to generate goodwill for the Agency with clients, their family members and referral sources. Demonstrate a strong commitment to client service excellence.
  • Possess and maintain good physical and mental health, including current TB testing.
  • Ability to lawfully work in the U.S.

PHYSICAL/ENVIRONMENTAL DEMANDS:

  • Sitting, standing, bending, reaching, stretching, stooping, walking, climbing stairs and moving intermittently during working hours.  
  • Must be able to lift at least 50 lbs.  
  • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met. 
  • Must be able to properly operate office equipment.  
  • Must be able to maintain verbal and written communication with co-workers, leadership team, supervisors, clients, family members, vendors and all business associates within or outside the agency.
  • All of the above demands are subject to ADA requirements.

Apply now to learn more about this rewarding position 
To learn more about us, please visit our website.

This position is open at our office in Bangor, ME: 444 Stillwater Ave. Ste. 101, Bangor, ME 04401. No phone calls please, online applications through this post only. 


CLASSIFICATION: Non-Exempt | SUPERVISION EXERCISED: Indirect



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