Tribal Injury Prevention Project Coordinator

Job DescriptionJob Description

Job Title: TIPCAP IPP Project Coordinator

Reports to: Maternal Child Health/Native CARS Programs Director

Salary Range: $26.62 - $27.88 hourly

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays

Funded Through: December 31st, 2025

Classification: Hourly, Non-Exempt

Status: Full-Time (1.00 FTE), Regular w/ Benefits

Location: Portland, OR

JOB SUMMARY

About the Northwest Portland Area Indian Health Board (NPAIHB)

The Northwest Tribes have long recognized the need to exercise control over the design and development of health care delivery systems in their local communities. To this end, they formed the Northwest Portland Area Indian Health Board (also referred to as NPAIHB or "the Board") in 1972.

Guided by a vision of "Health and Wellness for the Seventh Generation," NPAIHB is a 501(c)3 designated (non-profit) organization and Tribal organization, P.L. 93-638, under the Indian Self-Determination and Education Assistance Act (ISDEAA) serving the 43 federally recognized Tribes in the states of Idaho, Oregon, and Washington (Northwest Tribes). Tribes become voting members of the Board through resolutions passed by their governing body. Each member Tribe designates a delegate to serve on the NPAIHB Board of Directors.

Led by our Board of Directors, NPAIHB's mission is to "eliminate health disparities and improve the quality of life of American Indians and Alaska Natives by supporting Northwest Tribes in their delivery of culturally appropriate, high-quality health programs and services." We have a staff of over 120 professionals dedicated to advancing Tribal health for the 7th generation in the Pacific Northwest.

The NPAIHB's Strategic Plan 2020-2025 can be found here.

Position Summary

The Tribal Injury Prevention Cooperative Agreement Program (TIPCAPP) Injury Prevention Program (IPP) Project Coordinator's primary responsibility is to coordinate the TIPCAP IPP project, funded under a cooperative agreement with Indian Health Service (IHS).

Among other tasks, the TIPCAP IPP Project Coordinator's responsibilities include:

• Formation and coordination of a Northwest Tribal Injury Prevention Coalition
• Implementation of the 5-year Injury Prevention work plan
• Development and implementation of effective injury prevention training, technical assistance and education strategies (with an emphasis on child passenger and pedestrian safety) that maximize the impact of limited resources across the 43 Northwest Tribes
• Contribution to the collection, analysis and interpretation of injury data
• Participation in IHS Tribal IPP meetings, site visits, and conference calls

The TIPCAP IPP Project Coordinator will collaborate with Tribal, state, county, and other organizational representatives on project related activities. The Project Coordinator provides a broad range of support services to the project, and has primary responsibility to help the project meet the goals and objectives of the cooperative agreement with IHS. These support services must be accomplished with minimal day-to-day supervision.

This position reports directly to the Maternal Child Health (MCH)/Native CARS (Children Always Ride Safe) Programs Director. This position is based at NPAIHB's offices in Portland, Oregon. Local travel and/or overnight travel outside of the area is required approximately 10% of the time.

Essential FunctionsTIPCAPP IPP Project Excellence and Success

• Provide coordination, training, and technical assistance for the TIPCAP IPP project
• Coordinate all project communication and coordination between NPAIHB staff, Tribal, HIS, and urban Indian programs, as well local, state and federal organizations
• Oversee the formation of a Northwest Tribal Injury Prevention Coalition, and provide administrative and programmatic support to the Coalition
• Implement and evaluate the 5-year IPP workplan for Northwest Tribes
• Coordinate the injury prevention strategies that coincide with the IPP work plan (Child Passenger Restraint Use and Pedestrian Safety)
• Manage and support implementation of IPP with culturally competent information to educate and empower communities to take action in injury prevention
• Coordinate the child passenger restraint data collection, analysis and interpretation training, and pedestrian safety evaluation data training for the purpose of program priority setting, planning, implementation, and evaluation
• Participate in annual IHS Tribal Cooperative Agreement meetings, site visits, conference calls, and/or at special meetings established by IHS

TIPCAPP IPP Project Support Functions

• Oversee the preparation and submission of continuation applications, reports, and proposals in consultation with MCH/Native CARS Programs Director and the Northwest Tribal EpiCenter (NWTEC) Director
• Maintain grants and contract records on file
• Submit a Monthly Activity Report (MAR) to the project directors at the end of each month
• Be responsible for making travel arrangements for all project related travel, including travel of other staff under TIPCAP funds
• Make travel arrangements for meeting Coalition participants and any outside presenters as requested
• Develop and distribute project Coalition newsletters
• Serve as the contact resource for project trainings, meetings and/or conferences
• Develop flyers, agendas and training packet materials

Administrative and Reporting Functions

• Provide full administrative support for the project and Coalition participants, including planning meetings and presentations, travel, document transfer, etc.
• Organize committee work
• Record and transcribe minutes of project meetings
• Produce and develop project correspondence, forms, and tracking sheets using computer software
• Maintain tracking systems pertaining to project activities
• Prepare purchasing requests for project-related expenses
• Maintain purchase order tracking

Other Duties

• Maintain a well-organized filing system for documents and computer files
• Maintain a clean, well-organized office environment
• Participate in regular (weekly) check-ins with program team and/or supervisor to coordinate work
• Research and (with the approval of supervisor) attend trainings as needed to improve skills that enhance overall capabilities related to job performance
• Abide by NPAIHB policies, procedures, and structure
• Performs other duties as assigned by the Maternal Child Health (MCH)/Native CARS (Children Always Ride Safe) Programs Director and/or Executive Director or designee

Standards of Conduct

• Act in service to the Tribes and Tribal communities we serve
• Uphold the Mission, Values, and Vision of the NPAIHB
• Maintain the highest level of confidentiality with all NPAIHB information and documentation
• Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position
• Exercise good judgment and initiative in performance of duties and responsibilities
• Demonstrate high emotional intelligence in the performance of all duties and responsibilities
• Orientation toward learning, innovation, service, and the building of second-line leadership
• Commitment to building an organizational culture which centers NPAIHB's service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive
• Commitment to build an inclusive workplace across a range of identities and experiences, including (but not limited to) geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status
• Sees diversity as a strength, and equity as a baseline
• Work in a cooperative manner with all levels of management and with all NPAIHB staff
• Effectively plan, organize workload, and schedule time to meet workload demands
• Use reasonable judgment to consistently display professional work attire during normal business hours, and/or dress appropriately for the workday, space, or event in lieu of a formal dress code
• Be present, available, and responsive for meetings and calls during regular working hours
• Commit to sharing knowledge and building expertise by participating in all virtual spaces in our workplace with cameras on
• Show consideration by communicating effectively and building collective understanding
• Recognize that relationships are the cornerstone of NPAIHB's work by treating all NPAIHB delegates/alternates, partners, staff, and American Indian/Alaska Native people with dignity and respect
• Participate willingly in NPAIHB activities

QualificationsEducation

Minimum education required:

• Bachelor's Degree in Public Administration, Business Administration, Public Health, or related field

Experience

Minimum experience required:

• At least one (1) year of experience in an administrative or project coordination position
• At least one (1) year of professional experience working with Tribes, Tribal organizations, Tribal communities, or Tribal health clinics

Additional experience preferred:

• Direct experience working with Northwest Tribes

Required Knowledge, Skills, and Abilities

• Demonstrated knowledge, discretion, tact, judgment, and overall ability in working effectively with federal, Tribal, and other professionals, and facilitating participation and partnership in the activities of the Clinical Division
• Proficiency with computer applications (specifically Word, Excel, PowerPoint, and other Microsoft Office Suite programs)
• Strong technical writing skills, including good spelling and grammatical skills, and the ability to produce polished writing under a deadline
• Excellent interpersonal skills (prioritizes developing relationships with others in a friendly, courteous, and collaborative manner)
• Must be sensitive to cross-cultural differences, and able to work effectively within their context
• Ability to work with minimal supervision, exercise initiative, and make independent decisions and recommendations
• Ability to complete tasks in a timely and accurate manner

Probationary Period

External applicants must agree to serve a minimum six-month probationary period during which time their employment can be terminated at will. For the purpose of evaluating job performance, internal applicants must agree to serve a minimum six-month probationary period when job duties change significantly.

Work ConditionsPhysical Demands

This position:

• Frequently involves sedentary work (exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body)
• Occasionally involves light work (exerting up to 20 pounds of force and/or up to 10 pounds of force and/or a negligible amount of force to move objects)

Physical Requirements

This position:

• Consistently requires the ability to receive detailed information through oral communication and expressing or exchanging ideas or important instructions accurately, loudly, or quickly
• Constantly requires working with fingers, rather than the whole hand or arm
• Constantly requires repetitive movement of the wrists, hands, and/or fingers
• Often requires walking or moving about to accomplish tasks
• Occasionally requires standing and/or sitting for sustained periods of time
• Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms
• Occasionally requires raising objects from a lower to a higher position, or moving objects horizontally
• Occasionally requires stooping, which entails the use of the lower extremities and back muscles
• Infrequently requires crouching

Typical Environmental Conditions

The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

Travel Requirements

Local travel and/or overnight travel outside of the area is infrequently required (approximately 10% of the time).

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