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Accounts Payable Coordinator

3 months ago

Conshohocken, United States Gateway Search Associates Full time
Job DescriptionJob Description
  • Phone calls and emails to vendors
  • Receives and distributes packages and mail
  • Coordinate lunches as requested
  • Expense Reports
  • Accounts payable tasks
  • Booking accounts payable related items into QuickBooks (QB)
  • Create new vendors in QuickBooks
  • Research vendor products and services
  • Running daily/weekly reports about invoices due and due dates
  • Adding all due invoice onto a daily ledger
  • Travel Arrangements
  • Manage office supply orders (Staples, BJ’s, Uline, Fedex, etc.) to include stocking & informing management when low on supplies/snacks
  • Managing DocuSign, Adobe, Dropbox access for employees
  • Checking the mailbox daily
  • Drop off mail at the USPS office
  • Document scanning into Dropbox and Document filing
  • IT coordination with Accurate Computer Solutions, especially setting up workspaces for new hires
  • Scan and file information into Dropbox
  • Performs other related duties as assigned


Requirements
  • High school diploma or equivalent required
  • 1-2 years accounts payable and QuickBooks experience preferred