Accounts Receivable and Billing Coordinator

1 month ago

conshohocken, United States Deerfield Group Full time

Are you ready to embark on an exciting journey where your talents are valued, and your potential is limitless? At Deerfield, we believe in fostering a culture of excellence, where every team member is empowered to make a difference and contribute to our collective success.


Deerfield is the marketing and communications partner of choice. Purpose-built to scale with our clients, our specialist teams craft stories that matter and bridge meaningful connections to advance healthcare products to the people who need them most. Our full-service capabilities are rooted in storytelling and powered by technology to deliver focused strategy, optimized execution, and tangible outcomes. Further, our flexible working model allows us to scale and grow alongside our clients – whether providing expert consultation, serving as a strategic executional partner, or acting as full agency of record.


We are built to serve and designed to deliver.


Role Summary:

The Accounts Receivable Specialist is a financial professional who specializes in managing a company's accounts receivable and billing functions.


The role involves various responsibilities related to tracking, recording, and managing these financial obligations. To excel in this role the Accounts Receivable Specialist should have a strong understanding of accounting principles, attention to detail, good organizational skills, and the ability to work with accounting software and spreadsheet applications. Additionally, effective communication skills are essential for dealing with clients and internal stakeholders.


Key Duties and Responsibilities:

  • Responsible for monitoring and managing accounts and billing, and following up with any customer regarding outstanding payments.
  • Creates invoices according to company practices; submits invoices to customers.
  • Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
  • Maintain client tracking records for POs and SOWs.
  • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
  • Coordinate with Staff Accountant to provide remittance and receipt logs for daily cash management duties, including the recording of bank deposits and reconciling any unapplied payments.
  • Monitor accounts receivable email for internal and external communications and follow up accordingly.
  • Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
  • Support other accounting and finance team members, inventory management, and cost accounting.
  • Prepare reports and review billing activity for accuracy.
  • Assist the Director of Client Finance with project management software tracking.
  • Complete billing against SOWs, and ad-hoc requests, as needed.
  • Uphold our strict client confidentiality policies.


Qualifications:

  • Associate’s or Bachelor’s Degree in Accounting, Finance, or related field
  • 3-5 years experience in A/R or billing related field
  • Strong mathematical skills
  • Understanding of basic principles of accounting principles, finance, and bookkeeping
  • Attention to detail and the ability to accurately process and enter financial data is crucial
  • Proficient in Microsoft Excel
  • Google Suite experience preferred
  • Proficiency in accounting software; NetSuite experience preferred
  • Workfront knowledge or comparable project management software experience a plus
  • Effective communication skills are essential for interacting with clients, colleagues, and other departments

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