Fiscal Administrator

Job DescriptionJob DescriptionJob Title: Fiscal Administrator

Eagle Staffing Company invites applications for a Fiscal Administrator position with our client located in Montgomery County (Wynnewood). This facility is a creative day service program with a focus on arts and arts-based skill-building, education, in-house-generated vocational opportunities, and community involvement for people with intellectual and developmental disabilities.

This full-time assignment offers a Monday through Friday schedule from 8:30 am to 4:00 pm with a competitive hourly compensation between $22 to $24 depending on experience. While this role begins as a temporary assignment, it has the potential to transition into a permanent position for the right candidate.

Job Duties Description:Banking:

• Process and submit electronic check requests, accounts payable and receivable.
• Oversee and direct remote banking reconciliations, if applicable.
• Assist in distributing and managing site funds.

Fiscal Administration:

• Coordinate management of credit cards, monitor for unusual transactions, and facilitate comprehensive monthly reconciliation.
• Report any missing or unaccounted activities to the divisional fiscal group.
• Participate in fiscal and compliance audits, ensuring timely payment to vendors to maintain good-standing relationships.
• Handle creation and maintenance of financial tracking systems; conduct monthly General Ledger review and submit necessary adjustments.
• Provide initial reconciliation of cash advances and custodial, taking further directives from Accounts Payable department.
• Oversee rent payments and contracts for specific programming sites.
• Submit appropriate documentation to custodial department regarding new admissions, moves, deaths, and others. Follow up as necessary.
• Effectively maintain paperwork related to participants, employees, or the program.

HR Administration:

• Complete, review, and forward all required new-hire paperwork to designated corporate representative.
• Assist with human resource functions, such as benefits enrollment, submission of term and change forms, and consistency tracking.
• Maintain and monitor all staff training requirements.

Essential Duties Addendum:

• Manage AP and AR relevant to art sales.
• Oversee relevant grant finances and documentation.
• Supervise the billing operations of specific programs.
• Accountable for tracking unit property and fixed assets.

Qualifications:

• Bachelor's Degree with a major in Business Administration, Accounting, or other relevant field, or an Associate's Degree with two years of pertinent experience, or a High School Diploma with 4 years of related experience.
• Knowledge of basic accounting practices, policies, and procedures, in addition to purchasing and billing functions.
• Working knowledge of Microsoft Products and Applications with advanced skills in Microsoft Excel.
• At least two years of experience in the field of accounting, bookkeeping, and office management.
• Exceptional ability to manage Excel databases.

Join our client's team as a Fiscal Administrator and grow your career while contributing your expertise in financial operations.

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