Executive Assistant

4 weeks ago

Boca Raton, United States Touchsuite Full time
Job DescriptionJob DescriptionExecutive Assistant
We are searching for an organized and fast-paced Executive Assistant. The ideal person for the job will be a proactive problem solver who has exceptional communication skills, meticulous attention to detail, the ability to exercise good judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities:
  • Plan and orchestrate work to ensure the CEO's priorities are met, organizational goals are achieved, and best practices are upheld.
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, reservations, and other company logistics.
  • Coordinate complex scheduling and extensive calendar management.
  • Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination.
  • Handle administrative needs of the Executive and provide office support.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
  • Organize team communications and plan events, both internally and offsite
  • Manage facilities, maintain, and order supplies.
  • Act as a personal assistant helping executive with personal errands.
  • Represent the Executive in internal and external communications with a high degree of professionalism and confidentiality.

Qualifications:
  • At least 4 years of experience supporting C-Suite Executives.
  • Adept with complex scheduling, calendar management, and travel arrangements
  • Technology savvy, expertise with MS Office and ability to quickly learn new systems.
  • Impeccable verbal and written communication skills
  • Strong analytical and problem-solving skills.
  • High attention to detail
  • Must work in our Boca Raton Headquarters

Skills / Competencies:
  • Superior organization, project management and analytical skills and attention to detail.
  • High-level of commitment to quality work product and organizational ethics, integrity, and compliance.
  • Strong interpersonal skills and the ability to effectively communicate, both written and verbally.
  • Ability to work effectively in a fast-paced, team environment.
  • Demonstrated decision making and problem-solving skills, build shared agenda and drive results through collaboration.
  • Self-starter, detail-oriented with the ability to multi-task, delegate and meet deadlines with minimal supervision.
  • Strong with MS Office applications (Outlook, Word, Excel, PowerPoint, etc.)

About GRUBBRR:
GRUBBRR is the leader in self-ordering technology. We aim to revolutionize the way commerce is transacted. Not only have we won awards for our self-ordering technology we are also a Fintech startup that is exploding with growth and joining forces with some of the world’s most recognizable brands. Come join us as GRUBBRR transforms the way customers interact with businesses moving forward.

We produce sleek, beautifully intuitive products such as:
  • Self-service kiosks
  • Contactless ordering systems
  • Point-of-sale systems.
  • Mobile ordering and online ordering
  • Kitchen display systems
  • Digital menu boards & digital customer progress boards
  • Contactless IoT smart lockers
  • AI/Computer Vision based self-checkout system.
  • SaaS with advanced data analytics and machine learning

Why work at GRUBBRR:
  • Great culture. Awesome people. We have a fun, collaborative environment where everyone shares a passion to win.
  • We are an industry leader with a cutting-edge product that is in high demand - your work will be seen around the world.
  • Comprehensive benefits that include Medical, Dental, Vision, PTO, Flex Days, 401k

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