Finance Operations Specialist

2 weeks ago

Barnegat, United States Arbolus Technologies Full time
Job DescriptionJob Description

About Arbolus

Arbolus is reinventing the traditional and analog expert network industry by bringing technology to the forefront of knowledge sharing. Our platform helps hundreds of clients worldwide to connect with the best experts, collect high-quality insights faster, and streamline their processes using leading AI technology.

Headquartered in London, we are a venture-backed scale-up working with global consulting and leading private equity firms. With offices in Barcelona, New York, and Gurgaon, we have a truly international team of over 150 people.

Recently listed as one of Europe’s top 100 fastest-growing companies, we are building a team that can continue to support our ambitious growth plans.

About the role

We are seeking an experienced Finance professional to own key finance processes and act as a business partner to the wider company. Your responsibilities will include ownership of our “order to cash” process (including customer contracts management and forecasting of cash in from customers) and the “procure to pay” process (including systems optimization and forecasting of cash out to suppliers).

As our Finance Operations Specialist, you will be responsible for ensuring the smooth running of processes, finding efficiencies, implementing appropriate controls, and ensuring financial data accuracy.

You will be supported by our two Finance Analysts who carry out the majority of transactional tasks. These team members report to our Finance Manager however this role does involve some coaching and management of these individuals.

Key responsibilities you will be in charge of

  • Manage the processing of expert self-billing, and supplier payments supported by Finance Analysts
  • Manage Accounts Receivable / Accounts Payable bookkeeping (Xero / Spendesk) supported by Finance Analysts
  • Cash forecasting of customer receipts + supplier payments. Including liaising with Account Management + New Business Sales team to forecast the timing of contract renewals + sales
  • Manage Finance Mailbox - answering supplier and client queries and/or redirecting to the right point of contact. Supported by Finance Analysts
  • Management of customer invoicing, customer usage reporting + deferred revenue. Supported by Finance Analysts
  • Customer contract management (in collaboration with Account Management, New Business Sales team, and legal)
  • Data reconciliation, checks, and analysis to ensure accuracy and provide insights
  • Suggesting improvements in accuracy, efficiency, and reducing costs in our internal processes
  • Ownership of credit control process (through Chaser software), supported by Finance Analysts
  • Contribute to monthly management reporting (KPIs and Finance Monthly Review Deck)
  • As we grow our team, play a key role in coaching Junior team members and building out our Accounts Receivable and Payable function

About you

You are a great fit if you have 5 to 10 years of experience designing and managing finance processes, good organizational and communication skills, and a willingness to work in a team as you will be dealing with different points of contact inside and outside of the organization.

Ideally, we want someone who has experience working within a growing business, and is adaptable, enjoys tackling new problems, and is a great problem solver. It is important that you have the ability to learn new software and systems quickly and are confident in building scalable processes.

Requirements to succeed in this role

  • 5-10 years working in Finance Processes (Accounts Payable / Accounts Receivable experience preferred)
  • Excellent knowledge of Google Suite especially Google Sheets (preferred)
  • Experience using Xero accounting software (preferred)
  • Experience with data analysis and reporting (Google Looker Studio desirable but not essential)
  • Experience in customer contract management (PandaDoc / Salesforce desirable but not essential)
  • Familiar with multi-currency and multi-entity accounting (we have a parent company and three subsidiaries)
  • Experience managing a small team (preferred)
  • Good organizational and time-management skills
  • Experience liaising with external auditors (preferred)
  • Has worked in a fast-paced startup / scale-up environment (preferred)
  • Excellent written and spoken English

What we offer

  • Variable on top of your base salary
  • 25 days of paid time off per year + all local bank holidays. Arbolus puts heavy emphasis on quality of life and wants to ensure everyone has a fair amount of time to recharge and relax
  • Flexibility with local bank holidays
  • Share option plan for all employees
  • Private health insurance
  • Flexible remuneration for meals and transport 
  • Relocation package to help you with your move to Barcelona
  • 2 weeks per year to work from abroad
  • Top-notch equipment to make our work efficient and smooth (MacBook Air, Jabra 75 headphones set,...)
  • Free coffee, tea, and snacks to boost our energy during the day
  • Monday office breakfast to start our week and Friday lunch voucher
  • Regular social activities are managed by our local Social Committees
  • Language courses to extend our knowledge (English, Spanish, French, and Catalan)
  • Bicycle rental or Gym discounts
  • Office First organization

 

Arbolus is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status, or any other characteristic protected by law.

*Please be advised that at this moment Arbolus is not able to provide support in the visa sponsorship process.

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