Administrative Specialist

Administrative Specialist

Full-time

C&S Vending- A Great Place to Work

Join the energetic and collaborative office team at C&S Vending.

The Administrative Specialist will perform a wide range of administrative and personal assistant duties. Provides administrative support and performs various duties to support the Vice President and the organization. Requires strong technology skills including high knowledge of Excel to create spreadsheets and reports plus the ability to navigate integrated computer systems.

Computer savvy? The Administrative Specialist will work in a variety of software systems performing account maintenance duties and posting planograms. Enjoy being challenged with computer program issues and resolving them?

Do you have administrative experience? As the Administrative Specialist you will support the Vice President and managers. Requires strong Microsoft Office skills including MS Word, Excel, Outlook. Collaborate with office staff and other departments. Performs office duties such as completion of forms, creating documents, copying, filing, and answering phones.

Schedule: Monday-Friday, 8:00am - 4:30pm

Full-time Employees: We offer competitive wages starting at $19.00 to $21.00 per hour based on experience plus a comprehensive benefits package that includes: Medical, Dental, Vision, Life Insurance, Paid Short-term and Life Insurance, Paid Time Off (vacation, sick, safe & personal), Paid Holidays, 401(k), and Fresh Food Discounts.

Essential Duties and Responsibilities:

• Work within a variety of company integrated systems.
• Troubleshoots and resolves issues with computer programs.
• Performs administrative support for VP, Controller/HR Director, and Managers
• Manages mail; phone and voicemail systems; and company directory.
• Performs clerical duties such as completion of forms, creating documents, copying, filing, and other related duties.
• Works cooperatively with all staff and covers for Office Staff as needed.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Maintains good working relationships with coworkers, customers, administrators, and managers.

Required Skills/Abilities

• Strong Microsoft Office (including MS Word, Excel, Outlook, and Power Point) and Adobe Acrobat skills; skills sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, and charts.
• Data entry skills sufficient to enter, compile, evaluate, store, retrieve and create data reports in an accurate and organized manner.
• Must be an initiative-taker and able to work independently with little supervision for routine tasks.
• Ability to take direction, ask appropriate questions and possess a strong sense of urgency
• Must possess excellent organizational skills; close attention to detail; integrity; demonstrate a positive attitude and professional demeanor; and excellent customer service skills.
• Requires good reasoning skills and problem-solving abilities
• Excellent verbal and written communication skills.
• Demonstrated ability to be adaptable, flexible, and handle multiple tasks simultaneously.

Required Qualifications:

• High school diploma or equivalent and three years of related office and administrative experience.
• Minimum 3 years' experience working with a variety of integrated computer systems
• Minimum 3 years Excel experience
• Demonstrated excellent time management skills and the ability to independently meet deadlines.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times

Language Skills:

• Ability to read recipes, write, understand, and speak Basic English to perform essential duties of the position and the ability to communicate with co-workers.

About C&S Vending: Achieving leadership in the food service industry:

C&S Vending is a diversity growth-oriented organization. Our goal is to improve the quality of work life by using fair and consistent treatment and providing equal growth opportunities for ALL associates. We are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability, sexual orientation, gender identity, or protected veteran status.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

C&S Vending provides vending, micro markets, and office coffee service covering an approximate 150-mile radius from our headquarters. C&S Vending has been in business for over 50 years and is a third-generation family run business focusing on customer excellence.

Equal Opportunity Employer