Admin

4 weeks ago

Livonia, United States Spark Talent Inc Full time
Job DescriptionJob Description

Admin
Position Summary:Seeking a General Administrator who will primarily handle billing tasks, in addition to managing various administrative responsibilities such as procuring office supplies and engaging with clients. Furthermore, this role may involve spearheading certain aspects of their recruitment initiatives. Hybrid schedule with two days per week in-office, and the potential for full-time office engagement as required. This is a full-time, direct hire opportunity in Livonia, MI
Position Responsibilities:
  1. (50%) Accounts Receivable: Mange monthly invoicing for roughly 20-30 accounts AND work with clients on any past dues with their account.
  2. (10%) Accounts Payable: Coordinate new vendor set up and processing of payables.
  3. (15%) Business Administration: Coordinate, Format, and Execute various contract documents (ie. NDA, SOW, MSA, etc.), new client onboarding (i.e., W9's, tax forms, Credit App's, etc.)
  4. (5%) Recruitment: Assist in various recruitment tasks to support hiring management teams.
  5. (5%) Assist with specific new hire/contractor onboarding/offboarding.
  6. (15%) General administrative tasks and project assignments as needed, i.e. meeting scheduling, employees expense reports.
Minimum Requirements:
  1. Minimum education level required: Associate degree.
  2. Proficient in managing accounts receivable and accounts payable functions, with a track record of handling billing for a diverse clientele base, not limited to a single client.
  3. Capable of managing payroll operations effectively.
  4. Proficiency with Microsoft Office products (Excel, Word, etc.)
  5. Prior account management experience or the ability to forge relationships with clients.
  6. Strong customer (external and internal) relationship and communication skills.
  7. Proficient in performing administrative tasks, such as procurement of office supplies, and possessing experience in recruitment processes and other related duties.
  8. Task and project deadline driven.
  9. Strong organizational skills.
  10. Ability to manage multiple tasks.
  11. Ability to manage going in and out of various systems.
  12. Experience with some or all these systems is helpful, or at least a successful history of using similar systems.
    1. Stampli: Accounts Payable
    2. Ariba: Invoicing
    3. Kronos: HR
    4. Microsoft Teams: Collaboration
    5. LinkedIn
    6. Microsoft Excel, Word, Power Point
    7. Quick Books: They do all their invoicing in QuickBooks, making this an essential skill that they bring or they can train up on quickly and effectively.
What They Offer:
  1. Standard benefits program; health/dental/HSA & FSA plans
  2. Short/Long-term disability
  3. Life insurance
  4. 401k program
  5. Holiday and PTO – accruing PTO plan
  6. Employee stock option plan
  7. Profit sharing
About the Company:Spark Talent Acquisition is a Michigan-headquartered recruiting and staffing company that connects great talent with great employers. We understand that finding a new position can be stressful and identifying top talent can be challenging. For us to maximize successful placement and retention, we start by listening to and understanding each of our clients. We believe in face-to-face interaction and having a solid understanding of our client’s business before placement. We pride ourselves in team development as it matches our purpose as an organization to continually create career opportunities.

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