Executive Administrative Assistant

4 weeks ago


Dallas, United States Accident Centers of Texas Full time
Job DescriptionJob DescriptionJob Description
  • You will be maintaining the records of all the vendors for all of our 12 Clinics.
  • Maintain an accurate and organized file system.
  • Make payments, check outstanding balance sheet, and prepare data analytics on Weekly and Monthly basis.
  • Prepare report data for the Executive Director to ensure timely compliance with local, state, and federal government reporting requirements.
  • Provide clerical and administrative support to the Executive Director and team as requested.
  • Provide administrative support to the executive team, including calendar management, travel arrangements, and expense reporting.
  • Coordinate and schedule meetings, conferences, and appointments
  • Conduct research and gather information for various projects
  • Assist with project coordination and follow-up on action items
  • Handle confidential and sensitive information with discretion
  • Perform data entry and maintain accurate records
  • Provide support to HR department in recruitment tasks such as screening and reviewing candidates
  • File, type, and distribute documents as required
  • Assist with special projects as assigned

Requirement
  • Bachelor’s degree in accounting or business administration, OR equivalent job experience
  • Strong Knowledge of Vendor Management, bookkeeping and generally accepted accounting principles
  • QuickBooks and Excel expertise
  • Excellent written and verbal communication skills
  • Ability to understand financial data, processes, and procedures
  • Perform job responsibilities in an efficient and timely fashion.
  • Computer proficiency, MS office suite, excel analytics, and google docs
  • A high degree of attention to detail, accuracy, and organization
  • Friendly and customer service oriented

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