Pre-Construction Coordinator

1 week ago

Charlotte, United States McFarland Construction Full time
Job DescriptionJob Description

McFarland Construction is seeking a Pre-Construction Coordinator to support the pre-construction, planning, and project evaluation process, commercial general contracting / construction management company.

Company Overview

McFarland Construction is a full-service commercial construction firm, specializing in the delivery of projects through general contracting, design/build, and construction management engagements. We serve a diverse range of market segments, including Corporate Services, Health Sciences, Financial Services, Power/Energy, Mission Critical, and Public Sectors.

Founded in 2010, McFarland Construction has grown to become the largest African American-owned construction company in the Charlotte region. We are ranked #18 among the largest general contractors in Charlotte, one of the top 50 fastest-growing privately-owned businesses in Charlotte, and one of the top 40 fastest-growing mid-market companies in North Carolina.

If you're seeking the next step in your career and want to be part of an innovative, rapidly expanding company, we have an amazing opportunity for you Join us and be a part of our exciting journey.

Job Summary

To serve as the heartbeat of pre-construction in support of all activities related to soliciting, pricing, and proposing pre-construction phase services. Provide support for our pre-construction and business development team. Collaborate with internal/external teams, which may consist of: Clients, McFarland Construction teammates, teaming partners, suppliers, architects, and engineering partners, and other industry/community stakeholders. Support projects, and project teams within the existing company portfolio. Other projects/client initiatives may be added in the future

Key Responsibilities include:

  • Provide administrative support to estimating team and pre-construction process from start to finish
  • Printing drawings and RFP information for review
  • Issuing Invitation to Bid (ITB)
  • Managing bid list for tracking no bids vs confirming intents to bid vs receiving bids
  • Sending out RFI responses, project notes, photos, site walk notes, addenda, and any other bid correspondence with trade partners (I.E., bid reminders, etc.)
  • Managing estimating email regarding answering questions from trade partners and/or funneling those that need answers to the prospective estimating team lead.
  • Printing and cataloging bids from trade partners in ShareFile folder
  • Pre-populating public bid documents
  • Tracking all project milestones on the estimating calendar including bid, RFI, and pre-bid meeting dates
  • Communicating with trade partners via phone and/or email to find out the status of bids & tracking receipt of bids
  • Communicate to estimating lead when there is a risk of no participation in a trade package
  • Creating all-new project files on ShareFile
  • Managing the trade partner database for up-to-date contact information for bid solicitations
  • Requesting, receiving, reviewing for completeness, and cataloging trade partner pre-qualification statements
  • Preparing all documentation & coordinate meetings for turnover to Operations when awarded bids
  • Follow-up with Operations to ensure all bid packages are released to awarded trade partners & closing out bidding process accordingly
  • Managing and updating estimating log for a Pre-Construction meeting
  • Attending pre-bid meeting site walks as needed to take notes, pictures, and in-field measurements
  • Provide cost studies for per diem costs (I.E., flights, hotels, gas, rental car, etc.) for out-of-town projects
  • Aid with getting trade partner contact information when pursuing out of market jobs
  • Pre-populating and printing Construction Turnover Meeting (CTM) agenda
  • Taking minutes/notes during preconstruction related meetings and distributing to meeting participants

Education & Additional Qualifications

  • Associates Degree or higher from an accredited college or business school is a plus
  • Three to 5 years of experience in commercial construction preferred
  • Advance expertise in Microsoft Office and database management is required
  • Experience with Adobe and Bluebeam software is a plus
  • Strong verbal and written communication skills required

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