Posting/Data Entry Specialist

3 weeks ago

Overland Park, United States Connect Staffing and Consulting Full time
Job DescriptionJob Description

Posting/Data Entry Specialist

The Posting/Data Entry Specialist is responsible for efficiently processing and posting payments received via various channels, ensuring accuracy and timeliness in financial transactions. This role involves meticulous attention to detail, as well as the ability to follow established procedures for cash handling and reconciliation. The Posting Specialist plays a critical role in maintaining the integrity of financial records and supporting the overall financial operations of the organization.

Key Responsibilities:

  • Processing Payments: Receive and process payments, including checks, electronic transfers, and other forms of payment, in accordance with established procedures.
  • Cash Entry Creation: Create cash entries for incoming payments, ensuring accurate recording of transaction details such as account names, reference numbers, receipt dates, and control totals.
  • Matching Payments: Match incoming payments to corresponding accounts or invoices using designated software or tools, ensuring proper allocation of funds.
  • Email Communication: Respond to internal emails containing Cash Transaction IDs for the day, facilitating the creation and matching of cash entries.
  • Cash Entry Verification: Verify the success of cash entry creation and matching processes, following up on any discrepancies or issues encountered.
  • List Payment Processing: Process list payments by entering relevant information into the system, matching invoices, and generating cash entries as required.
  • Mail Processing: Sort and process incoming mail, including checks and invoices, following established procedures for mail handling and distribution.
  • Cash Log Maintenance: Maintain accurate records of all incoming checks and payments in the daily cash log, ensuring completeness and accuracy of financial data.
  • Document Management: Organize and file documents related to payment processing, ensuring easy retrieval and compliance with record-keeping standards.

Qualifications:

  • High school diploma or equivalent; Associate's degree or relevant certification preferred.
  • Previous experience in cash handling, banking, or financial services preferred.
  • Proficiency in using Microsoft Office Suite, particularly Excel and Outlook.
  • Strong attention to detail and accuracy in data entry and financial transactions.
  • Excellent organizational skills and ability to prioritize tasks effectively.
  • Effective communication skills, both verbal and written.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Knowledge of accounting principles and practices is a plus.

Work Environment:

This role primarily operates in an office environment. It requires regular use of standard office equipment such as computers, phones, and printers. The Posting Specialist may be required to work extended hours during peak periods or to meet tight deadlines.

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