Property Management Administrative Assistant

3 weeks ago

Elmsford, United States DLC Management Corp. Full time
Job DescriptionJob DescriptionWhy DLC: 
DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation. DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate. At DLC our teammates make all the difference, and we offer industry-leading training and career development to assure your success.

Role and Responsibilities:
DLC’s Property Management team is seeking an Administrative Assistant to provide support to our regional Property Management teams. You’ll also have the opportunity to work closely with all of DLC’s internal groups (acquisitions, construction management, leasing, legal, accounting, etc.).
  • Process and track vendor invoices, utility billings and other portfolio payables and act as point of contact for internal and external parties relating to status of all billing matters
  • Respond to inquiries and requests from tenants and vendors relating to work order requests, lease/contract administration, and policies
  • Assist in preparation of key deliverables for Property Managers including drafting of internal capital approval requests, service contracts, and tenant correspondence
  • Maintain key Property Management databases including tenant/vendor lists, service contract summaries, certificates of occupancy etc.
  • Develop proficiency in key Property Management software solutions including Nexus, Procore, Building Engines and iD Plans
  • Prepare ad hoc analytical reports for the Property Management department and respond to routine requests for information from other internal departments
  • Help with coordinating our annual budget process including setup of key templates and data entry/reconciliation
  • Assist Portfolio Operations Manager with Property Management Manual updates on polices/procedures
  • Coordinate with other DLC teammates to ensure completion of cross-departmental workflows
  • Provide administrative support by managing email correspondence, screening calls, calendar management, etc.
  • Become generally knowledgeable of DLC’s leases, loan documents, partnership agreements, and other agreements to assist with general responsibilities which will vary across asset/portfolio, loan or joint venture

Our Ideal Candidate:
  • College degree; focus in Business, Finance or related field is preferred
  • Proactive, energetic team-player with the capability of solving problems with resourcefulness
  • Strong organizational and time management skills to consistently meet deadlines while managing multiple priorities
  • Self-starter who thrives in an environment where every day is different
  • Fantastic communication and interpersonal skills
  • Can-do, flexible attitude who is willing to pitch in when needed
  • Desire to look for inefficiencies and ways to improve
  • Proficiency with Microsoft Office and strong Excel skills
 
What We Offer: 
  • Compensation and Benefits: 
  • Competitive pay 
  • 401K company match  
  • Medical, Dental, and Vision Insurance  
  • Work-Life Balance: 
  • Hybrid work model 
  • 20+ days PTO annually 
  • 13+ paid holidays in addition to PTO 
  • Paid parental leave 
  • Career Development: 
  • Industry-leading training and development 
  • Open door policy  
  • Industry trade shows and event access 
  • Mentorship program

The expected salary for this position is $60,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

About DLC: 
DLC has grown to be one of the nation’s largest and most sought-after privately held owners, operators and managers of open-air retail shopping centers. DLC has expertise in acquisitions, capital markets, development, redevelopment, architecture, leasing, and management. 

Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions. 

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