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Executive Assistant

3 months ago

Warren, United States Gardner-White Furniture Full time
Job DescriptionJob DescriptionDescription:

The Executive Assistant will provide high-level administrative support to the Chief of Staff and the executive team in the corporate offices of a dynamic retail company. This role involves managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to ensure the efficient operation of the executive team. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced, in-person setting.


Location: In-person, Corporate Headquarters in Warren, MI


Key Responsibilities:


1. Administrative Support:

  • Proactively manage and maintain executive calendars, schedule appointments and meetings, and make travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle incoming and outgoing communications, including emails and phone calls, ensuring timely responses and follow-ups.

2. Meeting Coordination:

  • Organize and coordinate meetings, including preparing and distributing materials.
  • Arrange logistics for meetings, such as booking conference rooms, arranging catering, and setting up necessary technology.
3. Project Management:
  • Coordinate and assist with special projects and initiatives as directed.
  • Track project progress, deadlines, and deliverables, providing regular updates to stakeholders.
  • Act as a liaison between the executive team and other team members, ensuring clear communication and efficient workflow.
4. Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Ensure compliance with company policies and procedures regarding data privacy and security.
5. Other Duties as Assigned
Requirements:

Education: Bachelor’s degree in business administration, or a related field is preferred.


Experience:

  • At least 3-5 years of experience as an executive assistant or in a similar administrative role.
  • Experience in the retail industry is highly desirable.
Skills:
  • Excellent organizational and time management skills.
  • Consistently produce work with the highest level of attention to detail.
  • Consistently deliver high-quality professional customer service to internal and external customers with a “happy to help with anything” attitude.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools.
  • Ability to work independently and as part of a team.
  • High level of professionalism and discretion.
  • Ability to pivot and tackle new tasks with little notice or instruction.
  • Self-starter, taking initiative on new tasks with little guidance or oversight.

What You Should Know About This Team

  • We collaborate to get things done.
  • We come up with solutions and recommendations rather than dwelling on problems.
  • We lead with curiosity and lean in to help - we’re all in this together