Finance and Operations Manager

2 weeks ago

Santa Clara, United States IT Management Corp. dba 101 VOICE Full time
Job DescriptionJob DescriptionCompany Description

IT Management Corporation was established in 2009 as a new generation IT solution provider focusing on sustainability, network conversion, and business alignment. We’re a highly qualified and professional voice and data network consulting and service organization.

At IT Management, our mission is to facilitate a transformation to a more efficient, sustainable technical environment; enabled by advanced technology and enhanced communication to optimize production and increase reliability.

We combine our professional and managed services with technologies from leading vendors to provide our customers with the best solution to their needs with consideration of industry standards and reliability. We can assist businesses in designing strategy, architecture, and technology roadmaps that become the blueprint of their vision.

Job Description

As the Finance and Operations Manager, you will serve as a key member of our leadership team, driving financial stability and operational efficiency across the organization. Reporting directly to the CEO, you will be responsible for overseeing all financial and operational functions, ensuring alignment with strategic objectives and regulatory requirements.

Qualifications

  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field (Master's degree preferred).
  • Minimum of 5 years of progressive experience in finance and operations management roles, with a proven track record of success.
  • Strong understanding of financial principles, budgeting, financial analysis, and financial reporting.
  • Experience in managing operational functions such as procurement, facilities management, and compliance, preferably in a similar industry or environment.
  • Excellent leadership skills with the ability to inspire and motivate teams, foster a culture of collaboration and innovation, and drive results.
  • Exceptional communication and interpersonal skills, with the ability to effectively interact with stakeholders at all levels of the organization.
  • Detail-oriented with strong analytical and problem-solving abilities, capable of identifying trends, patterns, and areas for improvement.
  • Proven ability to thrive in a fast-paced, dynamic environment, manage competing priorities effectively, and adapt to changing circumstances.
  • Proficiency in financial software and systems, as well as Microsoft Office Suite (Excel, Word, PowerPoint, etc.).
  • Professional certifications such as CPA (Certified Public Accountant), CMA (Certified Management Accountant), or PMP (Project Management Professional) are highly desirable but not required.

These qualifications outline the knowledge, skills, and experiences necessary for success in the Finance and Operations Manager role.



Additional Information

Key Responsibilities:

  • Financial Management:

    • Develop and manage comprehensive financial strategies, including budgeting, forecasting, and financial planning, to support the company's growth and profitability goals.
    • Oversee the invoicing process, ensuring accuracy and timeliness, and lead revenue recognition efforts in accordance with accounting standards.
    • Manage expense budgets, identify cost-saving opportunities, and implement strategies for effective cost control.
    • Conduct in-depth financial analysis and reporting to provide insights into business performance and inform strategic decision-making.
    • Ensure compliance with financial regulations, industry standards, and internal policies, maintaining accurate financial records and documentation.

  • Operational Management:

    • Lead the management of office space and facilities, optimizing utilization and maintaining a safe and productive work environment for employees.
    • Provide leadership and guidance to administrative staff, fostering a culture of excellence, collaboration, and continuous improvement.
    • Oversee procurement processes, including sourcing office supplies and equipment, negotiating contracts, and managing vendor relationships.
    • Drive compliance initiatives, staying abreast of regulatory changes and industry trends, and implementing effective risk management strategies.
    • Manage insurance policies and claims, identifying and mitigating operational risks to protect the company's assets and liabilities.

  • Project Management:

    • Collaborate with project teams to provide operational support and guidance, ensuring projects are delivered on time, within budget, and to the highest quality standards.
    • Conduct comprehensive project budget analysis and tracking, identifying variances and recommending corrective actions as needed.
    • Facilitate cross-functional communication and collaboration, serving as a liaison between finance, operations, and project teams to drive successful project outcomes.

  • Contract Management:

    • Review, negotiate, and approve contracts and agreements, ensuring compliance with legal and financial requirements and mitigating contractual risks.
    • Manage the entire lifecycle of contracts, from initiation through execution to renewal or termination, maintaining accurate contract records and documentation.

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