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Executive Assistant to Portfolio Manager

2 months ago

Long Beach, United States Beach Front Property Management, Inc. Full time
Job DescriptionJob DescriptionDescription:

The Executive Assistant shares our core values with a passion for property management and enjoy the fast pace, grow or die work environment This self- motivated individual will make the team excel and have a strong desire to learn. This individual will also communicate with radical transparency while ensuring the customer comes first, always.


Position Overview: We are seeking a highly organized and proactive Executive Assistant to support one of our Regional Portfolio Managers (RPM). The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. This role requires the ability to anticipate needs, think critically, and prioritize effectively.


Key Responsibilities:

  • Manage RPM calendars, scheduling appointments, meetings, and travel arrangements.
  • Prepare agendas, presentations, and other materials for meetings.
  • Coordinate and communicate effectively with internal and external personnel on behalf of RPM
  • Conduct research, compile data, and prepare reports as needed.
  • Assist in planning company events, conferences, and team meetings.
  • Handle confidential and sensitive information with discretion.
  • Act as a liaison between executives and other team members, ensuring smooth communication and follow-up on action items.
  • Manage expense reports and reimbursements.
  • Perform various administrative tasks to support the RPM.
Requirements:

Requirements:

  • Proven experience as an executive assistant or similar administrative role.
  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Knowledgeable in Yardi Voyage (preferred)
  • Ability to maintain a high level of professionalism and confidentiality.
  • Experienceor knowledge in property management is a plus.

Traits We Value:

  • Proactivity and initiative: Ability to anticipate needs and take proactive steps.
  • Adaptability: Capable of handling changing priorities and managing multiple tasks.
  • Attention to detail: Accuracy and thoroughness in all aspects of work.
  • Team player: Willingness to collaborate and support colleagues across the organization.
  • Problem-solving skills: Ability to think critically and find solutions independently.

Travel Requirements: Travel for this position requires you to have reliable transportation. Travel requirements may change at any time.


Physical Requirements: require persons in this position to lift up to 35lbs and wear face covering when working with the public or in close proximity to other staff necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Beach Front Property Management, Inc. complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Beach Front Property Management, Inc. does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.