![Environmental Enhancements](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
4 weeks ago
Position Summary
In this role of Administrative Assistant, the primary function is to support the Executive Team and the company by administering, organizing, and maintaining office, information and communication systems that will enable the company to run most efficiently.
Management of Office Services
- Ensures phone and messaging systems are being responded to promptly and professionally and are functioning properly; ensures phones messages are conveyed accurately and in a timely manner. Putting people on hold for incoming phone calls.
- Ensures incoming written communication is sorted and distributed in a timely manner to the appropriate individuals; creates and/or edits outgoing correspondence as required by management and staff, including preparation of proposals for client presentation.
- Assist HR Manager with new candidates, employment applications, answering questions, filling out new hire forms, and providing pre-employment drug testing to new hires.
- Schedule services and notify clients of services.
- Create work tickets.
- Managing vendor relationships for office support; pest/termite control, cleaning services, office machines, apparel supplier, IT support and all other related services.
- Provide Info System Management for the general office including all BOSS related activities.
- Ensure all company forms are updated, accessible and maintained confidentially and appropriately.
- Assist with Employee record management. Assist with updating, loading and maintaining various employee databases and HR information systems.
- Assist new hire with setting up employee database and training database (BambooHR and Greenius training platform).
- Work closely with whole administration and production teams including HR, Irrigation, and Maintenance.
Experience
- Experience in a professional office with individuals of diverse cultural backgrounds
- Must possess willingness toward personal development and growth and demonstrate a personal track record of activity and accomplishments in human resources and office management.
- Demonstrated ability to work with people, both individually and as a group, and must be able to present or share information with a group with an acceptable level of confidence.
- Must have a demonstrated ability to remain focused and meet goals/deadlines in a hectic, busy office setting
- Demonstrated ability to maintain a positive and professional attitude with a willingness to help others
- Proven track record of ability to work in a multi-task and fast-paced environment and be willing to contribute to the well-being of the organization.
Skills/Knowledge & Education
- Self-starter capable of meeting deadlines established by the company and clients.
- Must be capable of working with people in a team-based setting and one-one one with employees, including effective persuasive skills
- Ability to write English sufficiently to correspond with clients and employees.
- Proficient understanding and usage (including development and printing of reports) of Microsoft WORD, Excel, PowerPoint, Outlook (e-mail) and BOSS or equivalent programs.
Physical and Other Requirements:
- Ability to sit for prolonged periods of time to prepare proposals/ reports, attend meetings up to (a full day at a time, if necessary.
- Throughout a typical workday, must be able to periodically stoop, stretch and reach for office materials and supplies and lift supplies and equipment from at least 1 lb. – 25 lbs.
- Must possess sufficient correctable close vision to be able to read reports, plans and computer screens for extended periods of time.
- Must possess sufficient hearing to communicate with clients by phone and in face-to-face situations and crowded rooms/areas to hold conversations.
- Must be well-groomed and dressed in suitable business attire as specified in the employee and/or acceptable to ownership.
-
Administrative Assistant
2 weeks ago
Sterling, United States Colliers Full timeJob Description Overview Colliers Engineering & Design is seeking an Administrative Assistant to work in our Sterling, VA office. This Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential...
-
Administrative Assistant
4 weeks ago
Sterling, United States Colliers Full timeJob Description Overview Colliers Engineering & Design is seeking an Administrative Assistant to work in our Sterling, VA office. This Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handing of confidential...
-
Administrative Assistant
3 days ago
Sterling, United States All Dulles Area Muslim Society Full time**Job Title** Administrative Assistant **Department** ADAMS Office of the Imams (AOI) **Reporting Relationships** Reports to: AOI Department Manager **Supports**: All ADAMS **Role Purpose** Support the AOI with implementation tasks related to management, strategy, and coordination of the AOI. **Key Accountabilities** - Act as scrum master for AOI...
-
Executive Administrative Assistant
2 months ago
Sterling, United States Sparks Personnel Services, Inc. Full timeSchedule meetings, appointments, conferences and travel Reconcile travel and entertainment expense reports Prepare presentations and take meeting minutes Handle meeting rooms, supplies and catering Ship out requested sales material Qualifications/ Ba Administrative Assistant, Executive, Administrative, Assistant, Staffing
-
Executive Administrative Assistant
2 weeks ago
Sterling, Virginia, United States Sallie Mae Full timeWhen you join Sallie Mae, you become a champion for all students.We're on a mission to power confidence as students begin their unique journey. To help them plan their higher education, successfully finish, and prepare for life after school. To help them Start smart. Learn big.Students need guidance navigating this important time in their life. They need...
-
Local Dispatch Administrative Assistant
2 weeks ago
Sterling, United States Interstate Moving Relocation Logistics Full timeIn 1943, Arthur E. Morrissette founded Interstate with a single truck and a strong commitment to quality service. Today, Interstate is a $130MM+ debt-free provider of moving, relocation, and logistics services. We are an agent for North American Van Lines (NAVL), a member of the SIRVA partner network, and the only globally integrated mobility company owning...
-
Administrative Assistant
2 weeks ago
Sterling Heights, Michigan, United States HTI Cybernetics, Inc. Full timeJob DescriptionJob DescriptionDescription:Administrative AssistantSince 1983, HTI Cybernetics has provided intelligent manufacturing solutions that support and enhance production, including automation systems, material handling solutions, assembly tooling, and collaborative robotics.Primary Responsibilities:Work with the Manufacturing Administrator and...
-
Executive Administrative Assistant
3 weeks ago
Sterling, United States Sallie Mae Full timeWhen you join Sallie Mae, you become a champion for all students. We’re on a mission to power confidence as students begin their unique journey. To help them plan their higher education, successfully finish, and prepare for life after school. To help them Start smart. Learn big. Students need guidance navigating this important time in their life. They...
-
Administrative Assistant/ System Analyst
2 weeks ago
Sterling, United States All Dulles Area Muslim Society Full time**Role Purpose** Under the guidance and supervision of the Sunday school Principal, the Administrative Assistant supervises and facilitates students’ registration on the System. The assistant also provides support and assistance to the teachers in successfully fulfilling their tasks. The school admin assistant is responsible for providing day-to-day...
-
Administrative Assistant
1 day ago
Sterling Heights, United States Harvard Resource Solutions LLC Full timeHarvard Resource Solutions is seeking an Administrative Assistant for a healthcare client on a temporary basis in Sterling Heights, MI Client requires proof of vaccine.In office Duties: Under direct supervision from a Manager, Director, or Staff Physician, performs secretarial duties such as typing routine correspondence and forms, maintaining files,...
-
Administrative Assistant
2 days ago
Sterling Heights, United States Harvard Resource Solutions LLC Full timeHarvard Resource Solutions is seeking an Administrative Assistant for a healthcare client on a temporary basis in Sterling Heights, MI Client requires proof of vaccine.In office Duties: Under direct supervision from a Manager, Director, or Staff Physician, performs secretarial duties such as typing routine correspondence and forms, maintaining files,...
-
Administrative Assistant
2 weeks ago
Sterling, United States Collins Aerospace Full time**Date Posted**: 2024-05-23 **Country**: United States of America **Location**: HVA34: Sterling, VA 22640 Davis Dr, Sterling, VA, 20164-7104 USA **Position Role Type**: Onsite We are seeking an administrative assistant to join our team in Sterling, VA. This is an onsite position supporting the Quality Assurance (QA) Operations organization. As an...
-
Rehabilitation Administrative Assistant
4 weeks ago
Sterling, United States Falcons Landing Full time**Rehabilitation Administrative Assistant - Full-time** Falcons Landing is seeking a highly motivated, energetic, and talented Rehabilitation Administrative Assistant. This position works under the leadership of a Director of Rehabilitation and Professional Therapists. Falcons Landing is a Life Plan Retirement Community located west of Washington, DC in...
-
Administrative Assistant HR
2 weeks ago
Mount Sterling, United States STERLING HEALTH SOLUTIONS INC Full timeJob DescriptionJob DescriptionTitle: Administrative AssistantSupervisor(s): HR ManagerDepartment: AdministrationEffective Date: November 20, 2014Job SummaryProvides secretarial and administrative skills and knowledge to support the HR Manager and/or Chief Operating Officer COO. Maintains confidentiality of health center information, employee personnel files...
-
Senior Administrative Assistant
3 weeks ago
Sterling Heights, United States HNTB Full timeWhat We're Looking For At HNTB, you can invest in a career that is meaningful and rewarding to you while making a difference for Michigan communities that matter to all of us. As part of a nationwide firm, HNTB Michigan has been a part of delivering solutions for some of the largest and most innovative infrastructure projects across the state. With our...
-
Office Administrator
4 weeks ago
Sterling, United States NextDay Inspect Full time**Job Title**: Office Administrator - Home Inspection Company **Company**: NextDay Inspect **Location**: Sterling, VA **Job Type**: Full-time **About Us**: **NextDay Inspect** is a well-established home inspection company dedicated to ensuring the safety and satisfaction of homeowners. With a commitment to providing thorough and reliable inspection...
-
Office Administrator
2 days ago
Sterling, United States Schechter Reed Full timeJob DescriptionJob DescriptionOur client manufactures household products and seeks a proactive and organized individual to fill the 5-day-in-person Office Administrator role. This position will support their growing organization by providing administrative assistance, overseeing office operations, coordinating HR tasks, and collaborating with the leadership...
-
Office Administrator
8 hours ago
Sterling, United States Schechter Reed Full timeOur client manufactures household products and is seeking a proactive and organized individual to fill the 5-day-in-person Office Administrator role. This position will be pivotal in supporting their growing organization by providing administrative assistance, overseeing office operations, coordinating HR tasks, and collaborating with the leadership team.Job...
-
Office Administrator
19 hours ago
Sterling, United States Schechter Reed Full timeOur client manufactures household products and is seeking a proactive and organized individual to fill the 5-day-in-person Office Administrator role. This position will be pivotal in supporting their growing organization by providing administrative assistance, overseeing office operations, coordinating HR tasks, and collaborating with the leadership team.Job...
-
Local Dispatch Administrative Assistant
1 week ago
Sterling, United States Interstate Van Lines Full timeSUMMARY This position must be able to handle a multitude of functions in a fast paced environment. The Local Dispatch Administrative Assistant works directly with the Terminal Manager and the Dispatch Assistant. This position works under general supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be...