Medical Records Specialist

2 weeks ago

Louisville, United States ADDICTION AND MENTAL HEALTH SERVICES, LLC Full time $15 - $17
Job DescriptionJob Description

Title: Medical Records Specialist

Responsibilities:

1. Be dependable. Show up on time and leave on time.

2. Follow and maintain COR policy and procedure.

3. Adhere to the core values at all times. CORE VALUES: Integrity, Respect for the Individual, Teamwork, Innovation and continuous Improvement, Honest communication, leadership and Flexibility.

4. Maintain training requirements as defined by Cornerstone Policy, the Joint Commission and TN State Licensure.

5. Maintain patient safety at all times. PATIENT CARE

1. Maintain accuracy of patient schedules in the EMR (i.e., Sigmund) for the

program

2. Assist with aftercare appointments per established protocols, including facilitating phone calls between patient and other care providers to ensure appointments are made.

3. Assist the program in any administrative task as needed (e.g., answering

phones, facilitating internal/ external communications for/ with patient; assisting patient with non-treatment related needs).

CUSTOMER SERVICE

1. Assist program with any external communications, particularly referral source. Answering phones, linking therapist/ counselor with referral sources, scheduling phone conferences, etc.

2. Send updates or other written communications (letters, reports, summaries) to referral sources or other external agents per secure methods (fax/ encrypted email/ etc.) in accordance with Cornerstone procedures and timelines. Create password protected emails when primary point of contact prefers that information be exchanged via email.

3. Serve as patient liaison for issues involving insurance, utilization review, and any other financial issues. Complete and follow up on disability/ FMLA paperwork for all patients, where necessary. Receive and handle calls from disability companies regarding updates, etc.

4. Act as primary contact for all legal, probationary, active court proceedings, etc. related to active patients at Cornerstone

INFORMATION MANAGEMENT/ MEDICAL RECORDS

1. Ensure all medical records requests are fulfilled in a timely manner within deadlines provided. Maintain responsibility for Subpoenas, Court Orders, official Investigations, and other professionals regarding medical record inquiries/ requests (including ensuring all requests are logged in a centralized system) being properly submitted. Ensure minimum disclosure rule (be familiar with minimal disclosure rule) is followed on releases. Ensure responses to requests for medical records are in accordance with HIPAA/ Joint Commission/ State/ and Cornerstone policy and procedures, regulations, and standards

2. Manage the flow of all ePHI and PHI records going outside of Cornerstone, including but not limited to:

a. Admission and discharge letters

b. Weekly updates

c. Patient charts

3. Proofread all external paperwork before being released, as necessary

4. File/ organize all paper patient files and external correspondence

5. Gather/ obtain medical records from other medical/ behavioral health facilities

6. Document all patient correspondence in patient record - manually or through scanning electronic files and tagging to records. Scan ALL necessary documents into the EMR (e.g., patient self-evaluations, etc.)

7. Assist clinical teams in performing paper and electronic medical records chart audtts, as necessary. These audits will include reviewing for quantity and quality of entries in the EMR. Audits will ensure, among other things, that the treatment plan is properly initiated and updated; patients are receiving the required number of individual counseling and family sessions; updates are completed on time; referral sources are being contacted according to established protocols; aftercare appointments are being set up; and continuous care phone calls are being made.

8. Ensure all appropriate medical records are sent to healthcare facilities, doctors, and other medical providers whom patients are referred to at the time of discharge from Cornerstone

9. Support railroad and airline monitoring as needed to assure that EAPs and SAPs receive discharge information in a timely manner

10. Perform audits of forms and contacts of all new patient records upon admission

11. Responsible for assisting patients with all disability and FMLA claims

while in treatment; and assisting family members with FMLA claims when attending family therapy groups or family fundamentals; purge closed disability/FMLA files, after discharge in accordance with record retention requirements

12. Maintain up-to-date knowledge of confidentiality and data privacy guidelines/ processes governed by Cornerstone/ State/ Federal/ and Joint Commission, including knowledge of the Legal Health Record in accordance with HIPAA and the Privacy Rule (45 CFR 164).

13. Ensure all discharged and archived patient files (paper and electronic) are filed in numerical order, as required by governing bodies

14. Ensure Cornerstone bills for any and all requests for information that we can legally bill for and document in the log when billed, when payment is

  • Electronic Health Records Specialist

    6 days ago

    Louisville, Kentucky, United States Norton Healthcare Full time

    Job Summary:Norton Healthcare is seeking a skilled Electronic Health Records Specialist to join our team. As an EMR Technician, you will play a critical role in collecting, assessing, and processing patient documentation, contributing to overall patient safety, revenue cycle management, and continuous quality improvement initiatives.Key...

  • Tax Specialist and Financial Record Keeper

    1 week ago

    Louisville, Kentucky, United States Legato Financial Group Full time

    Job OverviewCompany Overview:Legato Financial Group comprises skilled financial experts dedicated to assisting individuals and families in achieving their retirement goals.Position Summary:The Tax Specialist and Financial Record Keeper plays a crucial role in ensuring precise financial documentation and the preparation of tax filings for individuals, small...

  • Medical Records LPN Hourly

    6 hours ago

    Louisville, United States Signature HealthCARE Full time

    About Us Signature HealthCARE at Summerfield Rehab & Wellness Center is a 165-bed facility that offers a wide array of services from short-term rehabilitation to traditional long-term careIt is our mission as a family-based organization to revolutionize the healthcare industry through a culture of resident centered healthcare services, personalized...

  • Medication Administration Specialist

    1 week ago

    Louisville, Kentucky, United States Westport Place Health Campus Full time

    ABOUT WESTPORT PLACE HEALTH CAMPUS:At Westport Place Health Campus, our Medication Administration Specialists play a crucial role in providing exceptional care to our residents. If you are passionate about making a difference and working alongside a dedicated team, this is the place for you.WHY WORK WITH US:We pride ourselves on creating a supportive...

  • Financial Records Specialist

    2 weeks ago

    Louisville, Kentucky, United States Mees Tile & Marble Full time

    Job OverviewWe are looking for a dedicated Accounts Receivable Clerk who will be responsible for managing and reviewing financial documentation within our organization. This role is crucial for maintaining accurate financial records and ensuring the smooth operation of our accounting processes.Key Responsibilities:Gather essential financial information for...

  • Diagnostic Imaging Specialist

    5 days ago

    Louisville, Kentucky, United States Alliance Medical Staffing Full time

    Job Title: Diagnostic Imaging SpecialistJob Summary:Alliance Medical Staffing is seeking a skilled Diagnostic Imaging Specialist to join our team. As a Diagnostic Imaging Specialist, you will be responsible for operating medical imaging equipment to produce high-quality images for diagnostic purposes.Key Responsibilities:Operate computed tomography (CT)...

  • Radiology Imaging Specialist

    3 days ago

    Louisville, Kentucky, United States OneStaff Medical Full time

    Job SummaryOneStaff Medical is seeking a skilled Radiology Imaging Specialist to join our team for a travel assignment in a medical facility. As a Diagnostic Imaging Technician, you will be responsible for operating imaging equipment to produce high-quality diagnostic images for medical professionals.Key ResponsibilitiesOperate various imaging modalities,...

  • Radiology Imaging Specialist

    5 days ago

    Louisville, Kentucky, United States RTG Medical-Allied Full time

    RTG Medical-Allied is seeking a skilled Radiology Imaging Specialist for a travel assignment in a dynamic healthcare setting.Job DetailsSpecialty: Radiology ImagingDiscipline: Allied Health ProfessionalShift: 12 hours, nightsEmployment Type: TravelThe ideal candidate will possess excellent technical skills and a strong ability to work effectively in a...

  • Travel Nurse RN Psychiatric Specialist

    1 day ago

    Louisville, Kentucky, United States OneStaff Medical Full time

    Job Title: Travel Nurse RN Psychiatric SpecialistJob Type: Travel NursingLocation: Louisville, KentuckyJob Description:We are seeking a skilled Travel Nurse RN Psychiatric Specialist to join our team at OneStaff Medical. As a Travel Nurse RN Psychiatric Specialist, you will have the opportunity to work with a variety of patients and healthcare professionals...

  • Diagnostic Imaging Specialist

    4 days ago

    Louisville, Kentucky, United States OneStaff Medical Full time

    Job SummaryOneStaff Medical is seeking a skilled Diagnostic Imaging Specialist to join our team for a travel assignment in a dynamic healthcare setting. As a Radiology Technologist, you will play a critical role in providing high-quality imaging services to patients.Key Responsibilities:Operate and maintain imaging equipment, including CT scanners, to...

  • Medical Laboratory Specialist

    2 days ago

    Louisville, Kentucky, United States Norton Healthcare Full time

    Job SummaryNorton Healthcare is seeking a skilled Medical Laboratory Specialist to join our team. As a Medical Laboratory Specialist, you will play a critical role in assisting physician diagnosis and treatment by performing, interpreting, and correlating clinical laboratory tests.ResponsibilitiesPerform testing according to established policies and...

  • Travel Nurse RN

    2 days ago

    Louisville, Kentucky, United States Aureus Medical Group - Nursing Full time

    Job Title: Travel Nurse RN - Telemetry SpecialistAureus Medical Group - Nursing is seeking a skilled Travel Nurse RN - Telemetry Specialist to join our team.Job Summary:We are looking for a highly motivated and experienced Travel Nurse RN - Telemetry Specialist to work in a trauma level I facility in Louisville, Kentucky. The ideal candidate will have a...

  • Travel Nurse ICU Specialist

    4 days ago

    Louisville, Kentucky, United States Titan Medical Group Full time

    Job DetailsJob Title: Travel Nurse ICU SpecialistLocation: United StatesAssignment Length: 13 WeeksMinimum Years of Experience: 2Job Type: TravelerShift: Night (3x12)Certifications: ACLS/BCLS/BLSAbout the Assignment:Titan Medical Group is seeking a skilled Travel Nurse ICU Specialist to fill a 13-week assignment in the United States. As a critical care...

  • Travel Nurse ICU Specialist

    3 days ago

    Louisville, Kentucky, United States Titan Medical Group Full time

    Job DetailsJob Title: Travel Nurse ICU SpecialistLocation: United StatesAssignment Length: 13 WeeksMinimum Years of Experience: 2Job Type: TravelerShift: Night (3x12)Certifications: ACLS/BCLS/BLSAbout the Job:Titan Medical Group is seeking a skilled Travel Nurse ICU Specialist to fill a 13-week assignment in the United States. As a critical care travel RN,...

  • Travel Nurse RN

    2 days ago

    Louisville, Kentucky, United States Titan Medical Group Full time

    Job DetailsJob Title: Travel Nurse RN - Critical Care SpecialistLocation: NationwideAssignment Length: 13 weeksJob Type: TravelerShift: Day (3x12)Certifications: BCLS/BLS/ACLSAbout the Assignment:The Titan Medical Group is seeking a skilled Travel Nurse RN - Critical Care Specialist to fill a 13-week assignment in a dynamic PACU environment. As a critical...

  • Medical Records Technician

    1 week ago

    Louisville, Kentucky, United States Actalent Full time

    About Actalent's Pharmacy Technician Role Actalent seeks highly skilled individuals who are dedicated professionals interested in joining our growing pharmacy team. In this role as Pharmacy Technician at Actalent, you will play an integral part ensuring seamless delivery of pharmaceutical services. ### Key Responsibilities • Precision Data...

  • Travel Nurse RN

    1 week ago

    Louisville, Kentucky, United States Titan Medical Group Full time

    Job Title: Travel Nurse RN - ICU SpecialistJob Type: TravelerLocation: NationwideJob Summary:Titan Medical Group is seeking a skilled Travel Nurse RN - ICU Specialist to join our team. As a critical care travel nurse, you will provide high-quality patient care in an intensive care unit setting.Responsibilities:Provide direct patient care to critically ill...

  • Travel Nurse RN Rehabilitation Specialist

    4 days ago

    Louisville, Kentucky, United States OneStaff Medical Full time

    Job Title: Travel Nurse RN Rehabilitation SpecialistJob Summary:OneStaff Medical is seeking a skilled Travel Nurse RN Rehabilitation Specialist to join our team for a travel nursing job in a Rehabilitation setting. As a Rehabilitation Nurse, you will have the opportunity to work with patients who have long-term physical disabilities or chronic illnesses,...

  • Travel Nurse RN Rehabilitation Specialist

    2 days ago

    Louisville, Kentucky, United States OneStaff Medical Full time

    Job Title: Travel Nurse RN Rehabilitation SpecialistJob Summary:OneStaff Medical is seeking a skilled Travel Nurse RN Rehabilitation Specialist to join our team. As a Rehabilitation Travel Nurse RN, you will have the opportunity to work with patients who have long-term physical disabilities or chronic illnesses, helping them reach their full...

  • Medical Malpractice Support Specialist

    9 hours ago

    Louisville, Kentucky, United States Talis Group, Inc. Full time

    Job SummaryTalis Group's company client is seeking a highly skilled Medical Malpractice Support Specialist to support a team of attorneys in their medical malpractice group at their office. This is an ideal position for a candidate who has assisted with general office and administration tasks in support of attorneys.Key ResponsibilitiesMail and Document...