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Executive Assistant

2 months ago

Jacksonville, United States Hueman PE Talent Solutions Full time
Job DescriptionJob DescriptionOur client has retained our services to hire a full-time Executive Assistant in Jacksonville.

We are looking for an Executive Assistant (EA) to the CEO who possesses a refined executive presence and strong business acumen, with extensive knowledge across all key business functions. This essential role will serve as the primary point of contact for the company, supporting the CEO as well as the Senior Leadership Team. The EA will ensure smooth collaboration and effective exchange of information between departments and senior executives.

Job Qualifications:
  • Leadership Team Liaison: Act as the central communication hub for the team.
  • Facilitate collaboration and information flow between departments and executives.
  • Digital Management: Organize and maintain records in Google Drive.
  • Provide administrative support to the CEO by managing calendars, scheduling meetings, and organizing client workshops.
  • Handle incoming communications with skill, navigating the intricacies of our business sectors.
  • Support marketing initiatives and client onboarding, using industry knowledge to ensure smooth, high-quality experiences for new clients.
  • Prepare and edit correspondence, reports, presentations, and documents, ensuring accuracy and professionalism.
  • Business Communication Expert: Manage incoming communications, navigate sector complexities, and direct inquiries with strategic insight.
  • Marketing and Onboarding Excellence: Support marketing and client onboarding, using industry knowledge to ensure seamless experiences.
Qualifications:
  • Bachelor’s degree in Business Administration or a related field is preferred; a high school diploma is required.
  • Significant experience in senior-level executive support and office administration, ideally within the professional services or coaching industry.
  • Demonstrated ability to manage multiple tasks and projects simultaneously while maintaining attention to detail.
  • Collaborating with multiple clients while delivering exceptional service
  • Excellent communication and interpersonal skills, with the ability to engage effectively with clients and team members at all levels.
  • Proficient in Microsoft Office Suite and other relevant software applications.
  • Strategic Executive Support: Act as the primary point of contact and support for the
  • CEO, managing complex scheduling, correspondence, and strategic initiatives with high discretion and strategic business insight.
  • Provide extensive executive support and a solid understanding of business operations in the coaching industry.
  • Facilitating seamless collaboration and information flow between departments and senior executives.
  • Strategic Thinker: Strong problem-solving skills with the ability to identify needs and implement solutions.
  • Communicative and Collaborative: Strong verbal and written skills for engaging with stakeholders at all levels.
  • Technologically Proficient: Skilled in various software and tools, with the ability to quickly master new technologies.
  • Digital and Document Management: Maintain and organize digital records and Google Drive.
  • Ensuring compliance with industry-specific standards and optimal operational efficiency.
  • Business Function Communication Expertise: Manage incoming communications, adeptly navigating.
  • The complexities of our business sectors and directing inquiries with strategic insight into various business functions.
  • Marketing and Client Onboarding Excellence: Aid in marketing efforts and client onboarding.
  • Process, applying industry-specific knowledge to ensure high-quality, seamless experiences for new clients.
Who You Are:
  • Experienced and Business-Savvy EA: With extensive experience in executive support roles,
  • You bring a comprehensive understanding of business operations and drivers, enriched by specific insights into the professional coaching industry.
  • Strategic Thinker: Strong problem-solving skills to identify business needs and implement effective solutions.
  • Communicative and Collaborative: Strong verbal and written skills for effectively engaging with stakeholders at all levels.
  • Technologically Proficient: Skilled in various software and tools, with a quick grasp of new technologies.
If you are interested in learning more about a career with EA position, apply today