![Titan Corp US](https://media.trabajo.org/img/noimg.jpg)
Assistant Community Director
1 month ago
This position is designed to prepare individuals for a position as a Community Director. An Assistant Community Director will be asked to assume greater responsibilities upon absorbing and applying knowledge of all aspects of property management as well as displaying maturity and good judgment. The Assistant Community Director serves as the individual responsible for the property in the absence of the Community Director and serves as a role model to coworkers.
Essential Duties include the following (other duties may be assigned):
I. Financial Responsibilities
· Financial Analysis:
· Review monthly financial reports and supporting data with Community Director.
· Contribute perceptive suggestions to maximize revenue and cash flow.
· Maximize gross rent and minimize vacant and delinquent rent loss. Diligently pursue past due accounts. Transfer files to collection agency after thirty days of a resident's move.
· Bookkeeping Responsibilities
· Collect all rent checks daily.
· Post money in account ledgers.
· Consistently follow cash procedures.
· Send late rent reminders on property-late-day of each month.
· Send the Notice-To-Pay late letter (also serves as demand letter) on the sixth of each month and inform director of delinquent rent.
· Send dispossessory letters by the tenth of each month and inform director.
· Notify resident of returned check immediately. If not received within 48 hours, post demand and file dispossessory. Keep director informed on status of all delinquencies
· File evictions.
· Monitor cash receipt book.
· If applicable, collect money from laundry room and car wash following coin collection procedures. Deposit money the same day it is collected.
· Follow-up by phone and in writing monthly on past due accounts.
· Track rental income monthly and keep director informed.
· Payables Responsibilities
· Open mail and date stamp invoices daily.
· Match invoices with delivery ticket and attach purchase order slip if applicable.
· Keep monthly log of utility consumption (gas, electricity, water).
· Bill residents for any miscellaneous charges such as utility charges. Follow up for collection.
II. Leasing Responsibilities
· Receive incoming phone calls from prospects in a professional and welcoming manner and entice them to visit the community.
· Check the answering service for messages and follow up on all messages as necessary.
· Visually inspect entire property (office, models, compactor, vacants and amenity areas) daily for cleanliness and overall appearance. This can include, but is not limited to, picking up trash off the ground, operating the trash compactor, carrying cleaning supplies and / or vacuum up or down stairs to apartment homes, as well as cleaning apartments to bring to resident ready standards.
· Lease apartments to qualified prospects.
· Schedule move-ins in such a way as to minimize rent loss
· Escort future resident to an apartment home and to all amenity areas (terrace, first, second, or third level apartments must be reached by stairs).
· Drive a golf cart or walk with prospects to any and all areas around the property.
· Type all paperwork needed before submitting lease files for verification.
· Follow up with each visitor within 24 hours via personal phone call and send a personal note/email for them to receive within seven days of their visit.
· Verify applications and process file quickly through phone calls and correspondence. Submit to director for approval.
· Set up file for move-in.
· Turn in traffic and phone recap weekly to asset manager.
· Keep abreast of competition’s rent changes, concessions, new construction product features. Report information to staff and provide strategy on how to overcome any apparent competitor's strengths.
· Ensure success of marketing efforts by tracking traffic, reviewing ads, and developing potential marketing leads.
III. Customer Service Responsibilities
· Communicate clearly to residents, both verbally and in writing, using proper grammar and spelling.
· Read and/or listen to resident requests/complaints.
· Receive resident complaints in a calm and open manner.
· Attempt to resolve problems quickly.
· Carry and deliver boxes, flowers, newsletters, correspondence, etc. to residents' apartments.
· Coordinate, set up, attend and clean up after resident functions (food, tables, display areas, etc.).
· Use effective negotiation tactics to retain current residents in order to renew lease terms.
IV. Leadership Responsibilities
· Motivate the leasing professionals and give consistent verbal and written feedback on a regular basis in order to continuously educate and improve staff performance.
· Train and develop subordinates (provide on-the-job training and schedule company training).
· Assume supervisory responsibilities in the absence of the Community Director.
· Attend Directors Forum whenever the Community Director is unable to attend.
· Handle other special projects as assigned by Community Director.
V. Administrative Responsibilities
· Assume responsibility for making decisions in the director’s absence.
· Gain and maintain a working knowledge of rent collection, payables, dispositions, lease renewals and the rent ready program.
· Handle specific administrative responsibilities assigned by the Community Director.
· Visually inspect apartments for move-ins, move-outs, special resident requests, and turnkey inspections and follow through with resolving any concerns.
· Complete maintenance report weekly and file all maintenance slips in apartment files.
· Follow key closet procedures to ensure proper control of access and security on the property.
· Schedule and inspect apartments for turnkey service.
· Receive and acknowledge resident notices and prepare file.
· Assist in lease renewal procedures by:
o Completing lease renewal printout and submitting to manager for approval.
o Contacting each resident by phone prior to 75 days before the end of lease term.
o Sending renewal letters to those residents you are unable to reach by phone.
o Typing new leases.
o Following through on any promises made at time of renewal.
· Assemble move-in packages.
· Operate office alarm system (if applicable) in conjunction with opening and closing the office.
· Deliver thorough move-in presentation to new residents.
· Calculate daily rent, prorate charges, late fees and percentages for residents moving into an apartment.
· Write up all requested maintenance service for technicians upon receipt.
· Review monthly general inspection report with director and participate in improvements.
Qualifications:
Special Skills Required
. Bilingual (Portuguese) desired.
· Ability to effectively manage people
· Ability to sustain professional image
· Strong organizational skills
· Strong verbal and writing skills
· Excellent customer service orientation
· Assertive attitude
· Effective decision making skills
· Must take and pass drug screening test.
Knowledge
· 2 years experience in property management required. Good understanding of sales and marketing concepts and ability to perform computer operations.
-
Assistant Community Director
4 weeks ago
Tampa, United States Blue Roc Premier Family of Companies Full timeJob DescriptionJob DescriptionAssistant Community Director$1,000 sign on bonus after 90 days of employmentBlue Roc Premier is actively searching for a seasoned and skilled Assistant Community Director to become a valuable addition to our team. We prioritize the growth and development of our staff, offering an outstanding training program aimed at cultivating...
-
Assistant Community Director
6 days ago
Tampa, United States Blue Roc Premier Family of Companies Full timeJob DescriptionJob DescriptionAssistant Community Director$1,000 sign on bonus after 90 days of employmentBlue Roc Premier is actively searching for a seasoned and skilled Assistant Community Director to become a valuable addition to our team. We prioritize the growth and development of our staff, offering an outstanding training program aimed at cultivating...
-
Community Director
1 month ago
Tampa, United States Titan Corp US Full timeJob DescriptionJob DescriptionCome join our team! Looking for a Community Manager with 3+ years' experience with larger properties and larger staff. Excellent Salary + Benefits + $2000 Sign on Bonus after 90 days of employment. The Community Director manages the apartment community as a business unit to achieve pre-determined marketing and financial...
-
Deputy Communications Director
2 months ago
Tampa, United States Florida Democratic Party Full time$6,500 - $7,000 a month The Florida Democratic Party and Biden for President are seeking a talented Deputy Communications Director for the 2024 election cycle . The ideal candidate is committed to the mission of electing President Biden, Vice President Harris, and Democrats up and down the ballot. Responsibilities: - Assist Communications Director with...
-
Community Assistant
1 month ago
Tampa, United States The Michaels Organization Full timeOverview: Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen. The Community Assistant is a multifaceted position. Community Assistants will assist with day-to-day...
-
Director, Digital Communications
4 weeks ago
Tampa, United States Pfizer Full timeLocation field must contain 'city, state' or a zip code to perform a radius search (e.g., Denver, CO or 46122 ). City and state must be separated by a comma followed by a space (e.g., Houston, TX ) Pfizer Director, Digital Communications (Oncology) Tampa , Florida Apply Now The Director, Oncology Digital Communicationswill plan and deliver an end-to-end...
-
Director of Executive
3 weeks ago
Tampa, United States University of South Florida Full timeJob Title: Director of Executive & Strategic Communications Dept Number/Name: 0-0510-000 / Intercollegiate Athletics College Division: Exec Svcs-Intercol Athletics Salary Plan: Administrative Job Code/Title: 8337 / Dir Athletic Exec & Strat Comm Hiring Salary/Salary Range: Commensurate with experience Position Number: 00057661 ORGANIZATIONAL SUMMARY: The USF...
-
FND, Director Strategic Communications
2 months ago
Tampa, United States Tampa General Hospital Full timeWe are seeking a talented and experienced Philanthropy Communication Strategist to join our team. The ideal candidate will possess a deep understanding of philanthropy, excellent communication skills, and a passion for storytelling. They will play a Communication, Director, Strategic, Healthcare, Business Services, Media
-
FND, Director Strategic Communications
4 weeks ago
Tampa, United States Tampa General Hospital Full timeJob Description - FND, Director Strategic Communications (240002G1) Job Description FND, Director Strategic Communications - ( 240002G1 ) Description Job Summary We are seeking a talented and experienced Philanthropy Communication Strategist to join our team. The ideal candidate will possess a deep understanding of philanthropy, excellent communication...
-
Assistant Director
2 months ago
Tampa, United States OneTouch Direct Full timeJob DescriptionJob DescriptionReporting to the Call Center Director, the Assistant Director will be responsible for overall operational execution and management of staff, for achieving targeted KPIs and profitability metrics, and for providing leadership for up to 300 staff members during their shift. Additional responsibilities include employee selection,...
-
Director, Digital Communications
3 weeks ago
Tampa, United States Pfizer Full timeRole Summary: The Director, Oncology Digital Communicationswill plan and deliver an end-to-end digital channel content strategy across Pfizer Oncology to optimize the engagement and reach of content directed at target audiences. This person in this role will lead external positioning strategy and execution for Oncology on digital channels including...
-
Director, Digital Communications
3 weeks ago
Tampa, United States Pfizer Full timeRole Summary: The Director, Oncology Digital Communications will plan and deliver an end-to-end digital channel content strategy across Pfizer Oncology to optimize the engagement and reach of content directed at target audiences. This person in this role will lead external positioning strategy and execution for Oncology on digital channels including...
-
Assistant Program Director
2 months ago
Tampa, United States Sequel Youth and Family Services Full timeJob DescriptionJob DescriptionThe APD is responsible for professional supervision of administrative personnel & support services, risk management, performance outcomes, facility reports and fidelity monitoring and is the designated Program Director in his or her absence.ResponsibilitiesAssist the PD in the following dutiesAssist with the selection of...
-
Assistant Director of Finance
1 month ago
Tampa, United States Hotel Alba Tampa, Tapestry Collection by Hilton Full timeESSENTIAL FUNCTIONS:Maintain all contracts, leases, permits, licenses, and other legal and financial records.Implement and support property operating policies and procedures.Operate in compliance with all local, state and federal laws and government regulations.Ensure compliance with property Hotel Management Agreement.Coordinate all internal financial...
-
Assistant Director of Finance
1 month ago
Tampa, Florida, United States Hotel Alba Tampa, Tapestry Collection by Hilton Full timeESSENTIAL FUNCTIONS:Maintain all contracts, leases, permits, licenses, and other legal and financial records.Implement and support property operating policies and procedures.Operate in compliance with all local, state and federal laws and government regulations.Ensure compliance with property Hotel Management Agreement.Coordinate all internal financial...
-
Assistant Finance Director
4 weeks ago
Tampa, United States Inframark Full timeThe Assistant Finance Director – is responsible for the administration and operation of the financial department. Responsible for budgeting, accounting and financial reporting; investment of surplus funds, capital funds, and debt service funds; accounts payable; payroll administration; capital financing; utility billing and collection, and auditing....
-
Call Center Assistant Director
2 weeks ago
Tampa, United States OneTouch Direct Full timeJob DescriptionJob DescriptionReporting to the Call Center Director, the Assistant Director will be responsible for overall operational execution and management of staff, for achieving targeted KPIs and profitability metrics, and for providing leadership for up to 300 staff members during their shift. Additional responsibilities include employee selection,...
-
Marketing Communications Assistant
3 months ago
Tampa, United States Monstera Talent Ltd Full timeJob DescriptionJob DescriptionMarketing Communications Assistant (Branded Events) - Join the Team!Location: Tampa, FLEmployment Type: Full TimeAre you passionate about Brand Representative? Do you thrive in the world of events and enjoy creating unforgettable experiences for clients? If so, we have an exciting opportunity for you to be part of our dynamic...
-
Marketing Communications Assistant
2 months ago
Tampa, United States Monstera Talent Ltd Full timeJob DescriptionJob DescriptionMarketing Communications Assistant (Branded Events) - Join the Team!Location: Tampa, FLEmployment Type: Full TimeAre you passionate about Brand Representative? Do you thrive in the world of events and enjoy creating unforgettable experiences for clients? If so, we have an exciting opportunity for you to be part of our dynamic...
-
Regional Director of Asset Management
1 month ago
Tampa, United States Legend Senior Living Full timeRegional Director of Asset Management Are you ready for a dynamic work environment that champions professional growth, one where your excellent leadership ability is utilized to build and expand the company’s vision, to achieve industry-leading client service goals? If so, then our Regional Director of Asset Management/Project Management/Facilities...