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Senior Executive Assistant

3 months ago

Crestview, United States InDyne Inc. Full time
Job DescriptionJob Description

InDyne is a full-service military, civilian and commercial operations company. Our Mission is to provide tailored cost effective, quality services and solutions. Our Vision is to exceed customer expectations by delivering results through agility, flexibility and responsiveness. Our Core Values include integrity, trust and loyalty.

Location: Crestview, Florida

Department: Executive Suite

Reports To: Chief Executive Officer (CEO) / Chief Operating Officer (COO)

Job Summary:

InDyne Is seeking a highly skilled and experienced Senior Executive Assistant to support the top executive suite. InDyne is a full-service military, civilian and commercial operations company. Our Mission is to provide tailored cost effective, quality services and solutions. Our Vision is to exceed customer expectations by delivering results through agility, flexibility and responsiveness. Our Core Values include integrity, trust and loyalty.

Key Responsibilities:

Executive Support:

  • Provide comprehensive administrative support to the CEO, COO, and other top executives.
  • Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
  • Prepare and review documents, reports, and presentations.
  • Handle confidential information with utmost discretion.

Communication:

  • Serve as the primary point of contact between the executive suite and internal/external stakeholders.
  • Draft, review, and distribute correspondence, including emails, memos, and reports.
  • Facilitate effective communication and follow-up on action items.

Meeting Coordination:

  • Organize and coordinate executive meetings, including agenda preparation, minutes taking, and follow-up on action items.
  • Ensure all meeting materials are prepared and distributed in a timely manner.
  • Manage virtual meeting platforms and conference call logistics.

Office Management:

  • Maintain an organized and efficient executive office environment.
  • Manage office supplies, equipment, and facilities for the executive suite.
  • Coordinate with IT and other departments to ensure seamless office operations.

Project Support:

  • Assist with special projects and initiatives as assigned by the executive team.
  • Conduct research and gather information to support decision-making processes.
  • Prepare reports, summaries, and presentations for various projects.

Qualifications:

  • Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred. Will consider HS Diploma if experience warrants.
  • Experience: Minimum of 5-7 years of experience as an Executive Assistant, preferably in a high-stakes environment.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with SharePoint is highly desirable.
  • Communication Skills: Excellent verbal and written communication skills.
  • Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Interpersonal Skills: Professional demeanor and ability to interact with senior executives and stakeholders.
  • Problem-Solving: Ability to anticipate needs and proactively address issues.
  • Confidentiality: High level of discretion in handling sensitive information.

Work Environment:

  • This role operates in a highly dynamic and fast-paced environment.
  • The ability to adapt to changing priorities and handle multiple tasks simultaneously is crucial.
  • The ability to work after-hours to support exigencies

Benefits:

  • Medical, Dental, Vision, 401(k), Life/AD&D/STD/LTD Insurance
  • Tuition and Training Assistance Program
  • Wellness Program & Employee Assistance Program (EAP)
  • Paid Vacation and Sick Leave & 11 Paid Holidays

****InDyne is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Any person with a disability needing special accommodations to the application process please call our Human Resources department.