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Administrative Assistant

3 months ago

Evanston, United States Addison Group Full time
Job DescriptionJob Description

Job Title: Administrative Coordinator

Location (city, state): Evanston, IL

Industry: Professional Services/Consulting

Pay: $24-29/hr


About Our Client:

Addison Group is hiring on behalf of our client, a dynamic and fast-paced organization that values continuous learning and professional growth. This is an excellent opportunity to join a large, global company and work with a supportive and collaborative team.


Job Description:

We are seeking an experienced administrative professional to join our client's team in Evanston, IL. The ideal candidate will be highly organized, proactive, and capable of managing critical administrative and operational tasks. This role involves supporting team leadership, handling international travel bookings, and coordinating various projects and events.


Key Responsibilities:

  • Provide comprehensive administrative support to approximately five team members.
  • Manage calendars and coordinate travel arrangements, with a focus on international bookings.
  • Assist with the creation of PowerPoint presentations and other marketing materials.
  • Train new team members on procedures and technologies.
  • Screen calls, manage vendor interactions, and handle email correspondence to increase managers' productivity.
  • Prepare travel logistics, including itineraries and visas.
  • Coordinate internal and external meetings and activities.
  • Prepare and organize documents for meetings and presentations.
  • Address and troubleshoot issues with internal and external stakeholders.
  • Handle special projects with tight deadlines.
  • Provide backup support for front desk reception duties.


Qualifications:

  • Minimum of 2-3 years of coordination experience or similar, preferably in a fast-paced environment.
  • Bachelor's Degree is strongly preferred.
  • Proficiency in MS Office is mandatory; familiarity with SAP and Concur is a plus.
  • Experience in booking international travel, either professionally or personally.
  • Strong attention to detail and a commitment to accuracy.
  • Type A personality with a proactive and assertive approach.
  • Agile learner with a curious mindset and innovative problem-solving abilities.


Additional Details:

  • Reporting to the Admin Manager and supporting a global team of five individuals.
  • Training will be provided by the Admin Manager and other team members, with support from admins based in Evanston.
  • The team values a culture of continuous learning and professional development.


Perks:

  • Opportunity to join a large, global organization.
  • Culture focused on continuous learning and growth.
  • Involvement in large-scale projects and initiatives.
  • Collaborative and supportive team environment.



Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.