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Community Development Administrator

3 months ago

Tooele, United States Tooele County Full time
Job DescriptionJob Description

Chief administrative officer for the Community Development Department. Performs complex clerical, secretarial and administrative assistant duties for the Tooele County Community Development Department and provides coordination among these and other divisions for major projects and grants.

Plans strategies to attract new businesses, encourage expansion of existing businesses, business assistance programs and retention of existing business to promote a stronger economic base. Identifies and targets businesses and industries to the County. Works with County officials and management to ensure support for and coordinate economic development activities. Provide administrative support to the Planning, Code Enforcement and Public Works divisions.

Provides administrative support for grant writing and grant and project management to ensure deadlines and budgets are met.

Works under the direct supervision and oversight of the Department Director.

Has administrative oversight of permit technician. Serves as backup to the permit technician in daily duties.

  • Registers clients into computer systems, collects and receipts monies. Secures and gives out information; scans, indexes, files correspondence, records and reports.
  • Assists Director with interdepartmental personnel responsibilities.
  • Oversight of engineering contracts, expenses and budget related items for all divisions of the department.
  • Processes invoices for payment.
  • Prepares daily deposits.
  • Responsible for preparation and filing office records, reports and forms containing statistical information. Runs, tabulates, and writes daily reports and project summaries.
  • Coordinates programs and reports with all divisions, and other offices as needed, that share accountability of large-scale projects. Schedules and arranges meetings. Responsible to prepare summaries of internal and external departmental meetings as assigned.
  • Answers telephones and personal inquiries, routes visitors and calls to appropriate individuals.
  • Grant writing. Research grant programs and assist in writing funding applications. Research philanthropic funding opportunities from public and private funding sources for programs and projects of Tooele County. Assist in preparing grant or contract proposals including the preparation of letters of intent; copy editing and formatting proposals; liaising with the department head for quotations for equipment and formulating budgets, and ensuring compliance with all funding agency requirements. Identifies and facilitates group collaboration on interdepartmental grant writing efforts.
  • Grant Administration. Administer grant funding per requirements and obligations as set forth in the grant contract. Ensure proper accounting and reporting of all grant funding.
  • Capital Projects. Assist in administering capital projects. Assist in writing RFP's and RFQ's for Community Development projects. Work with County Purchasing Agent and the State of Utah in advertising all RFP's and RFQ's. Coordinate bid openings and contract awards to include creating letters of intent and ensuring contracts get signed and approved by County Council. Maintain accurate records of all project finances to ensure project budget is adhered to.
  • Attends night meetings and takes and transcribes meeting minutes.
  • Performs other related duties as assigned.

QUALIFICATIONS | To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Thorough knowledge of... Considerable skill in... and Ability to...


  • Confidentiality and trustworthiness a must.
  • Knowledge of technical writing, math, spelling punctuation, vocabulary, filing, typing, etc.; knowledge of a variety of types of modern office equipment.
  • Works independently as well as in a team environment.
  • Ability to make decisions in accordance with established policies and procedures.
  • Ability to establish and maintain effective working relationships with other employees, other departments, agencies, and the public.
  • Ability to follow written and verbal instructions; excellent verbal and written communication skills.
  • Ability to deal with the public under conditions of stress and maintain composure and professionalism.
  • Meticulous attention to detail and the ability to effectively present plans, ideas, and goals both orally and in writing.
  • Must be able to use telephone, computer, fax machine, audio-visual equipment and display materials.
  • Skill in the operation of personal computers and modern work processing software (Microsoft Office Suite to include, Word, Excel, Access, PowerPoint, Outlook. QuickBooks, Google Calendar and Gmail,).
  • Required to attend meetings outside of normal office hours.

EDUCATION AND EXPERIENCE (or COMBINATION)


  • Associate degree with an emphasis in business, finance, human resources, or office management.
  • Three (3) years of experience related to the above duties; general office practices; and progressive office management and administrative duties including bookkeeping and budgeting. Previous work in the County is preferred. OR An equivalent combination of education and experience.



SPECIAL QUALIFICATIONS


  • Must possess a valid Utah driver's license with no DUI's/ARR's in the past five (5) years and no more than two (2) moving violations within the past 24 months.



WORK ENVIRONMENT | The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Work is performed in a controlled environment. The noise level in the work environment is usually quiet.
  • Working conditions conform to the usual indoor office environment.
  • Ability to occasionally travel.
  • May make site visits with potential new businesses.
  • May need to visit construction sites during project construction.

PHYSICAL REQUIREMENTS | The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Hand-eye coordination is necessary to operate computers and various pieces of office equipment; Required to frequently talk and hear; sit, use hands to fingers, handle, feel or operate objects, tools or controls; and reach with hands and arms. Hand dexterity is required for computer use.
  • Required to stand or walk.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Mental acuity is needed in decision making and stressful situations.
  • The employee may be required to exert light physical effort, including frequent lifting of up to ten pounds and occasional lifting of up to 25 pounds.

STANDARD PERFORMANCE EXPECTATIONS


  • Thoroughness, planning and organization, neatness and accuracy.
  • Learning and knowing all phases of the job; recognizing and solving routine problems; knowing the office policies, systems and services.
  • Compared to other employees, maintaining a competent volume of work in addition to regular tasks, and also a competent speed of work.
  • Being able to perform new duties, adjust to new situations, and control of self under pressure.
  • Being resourceful; volunteering suggestions for improvement of work; being self-starting; seeking new tasks; taking responsibility.
  • Making decisions; studying and considering all facts; using common sense.
  • Cooperating with supervisors and peers; accepting constructive criticism; seeking self-betterment through education and other means.
  • Being friendly, helpful and showing self-control.
  • Being punctual in attendance.
  • Being professional in dress and manner; showing good housekeeping of the general work area.


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