Bid Coordinator

1 month ago

Dallas, United States Standard Supply & Distr Full time
Job DescriptionJob Description

ABOUT BARTOS INDUSTRIES

Based in Dallas, Texas, Bartos Industries has been serving engineers, architects, owners, and contractors across North Texas as a manufacturer’s representative since 1964. The broad product offering of air movement, air treatment, hydronic systems, and acoustics/noise control equipment is without peer in their market. Bartos Industries is committed to consistently delivering superior service and quality solutions to our customers by:

  • Delivering outstanding service daily from our sales team and customer representatives
  • Carrying a wide variety of products from leading manufacturers for the mechanical, architectural, & plumbing trades
  • Specialty solution groups to help identify and implement the right products for your specific application.
  • Two warehouse locations in Dallas & Fort Worth for convenient pick-up of hundreds of products in stock.

Primary Duty

The Bid Coordinator is responsible for collecting, filing, maintaining, and distributing all project documents. This position will support all levels of staff on a project team.

Essential Responsibilities & Duties:

Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; schedule meetings.

Manage documentation, and all filing system developments.

Tracks and manages all documentation associated with preparation of estimates, bids and proposals including amendments, RFI s, etc.

Reviews, logs and acts upon incoming and outgoing documents associated with bids and proposals.

Coordinate responses to requests for proposals and invitations to bid.

Specific assignments include specifying compliance requirements, determining priorities, allocating resources and assignments.

Assist in the review and analysis of Requests for Proposals (RFP's) and Invitations to Bid (ITB s) to ensure full compliance of all responses.

Coordinate and schedule meetings related to pursuit kick-offs, estimating reviews and bid submission reviews, as well as team meetings and interdepartmental meetings.

Provided technical support to employees for bid and proposal tracking database.

Update and revise the database, as required or requested by employees and managers.

Update bid schedule (take off old/past bids and enter new opportunities)

Distribute bid schedule by email to bid schedule list

Maintain the bid schedule distribution list

Enter new opportunities into database.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Qualifications:

Associate s degree in Business Management or related business discipline is preferred.

Minimum 1-year previous document control experience, preferably in a construction environment

Can be a combination of education, training, and relevant experience

Travel

0%


Working Conditions:

Must be able to remain in a stationary position 75% of the time

Occasional moving about the office to interface with other team members.

May require constant operation of a computer and other office productivity tools.

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