Front Desk Admin Assistant

4 weeks ago


Los Angeles, United States Pacwest Management Inc Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Health insurance
  • Paid time off

This is a front desk/office assistant position which will require acting in a supporting role to management and other office staff.

Responsibilities include:


  • Checking phone messages every morning, logging all calls and distributing the messages to the appropriate person
  • Greeting clients and visitors as they come in and showing them to the correct office.
  • Answering phones- Taking a detailed message and ensuring that the messages are promptly delivered to the appropriate person.
  • Assisting with writing correspondence letters and mailings
  • Bringing up the mail, sorting and distributing to appropriate parties.
  • Responsible for outgoing mail, FedEx and any additional mailings
  • Scanning incoming rent checks with envelope and distributing as directed
  • Filing / Creating files / Organizing Files
  • Maintaining the office equipment by ordering supplies, calling for tech support and keeping the areas around the equipment clean
  • Keeping track of office supplies and ordering supplies as needed.
  • Scheduling and confirming meetings and appointments on the calendar
  • Calling Vendors and Service Providers for information
  • Assisting with various projects as directed by management


Requirements:


  • Punctual and responsible
  • Knowledge of Microsoft Suite
  • Able to Multitask and work in a fast pace environment
  • Organized and pay attention to details
  • Work efficiently and be a team player
  • Bilingual - Spanish



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