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Grants Officer

2 months ago

Hillsboro, United States Virginia Garcia Memorial Health Center Full time
Job DescriptionJob Description

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties, with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving healthcare. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

If you are unsure whether you meet all of the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Starting Rate: $58,573/yr +DOE
Schedule:

Monday - Friday, 8am-5pm. Hybrid: Typically Remote M, W, F and In-office on T, Th, and as needed for projects/events.

Job Summary: The Grants Officer (“GO”) researches, organizes, writes, and manages a portfolio of grants that align with Virginia Garcia’s Strategic Plan. In addition, the GO facilitates the implementation of grants, contracts, and cooperative agreements, provides technical assistance, and guides alignment with funder grant requirements. The GO partners with Center staff to monitor compliance for grant funding restrictions and ensures the timely spend-down of funds. The GO is a member of the Foundation Grants Team (FGT).

Essential Duties and Responsibilities:

· In alignment with the Center’s Strategic Plan and Initiatives, lead development of proposals for new and continued funding streams.

· Create a work plan around each funding opportunity, including interim deadlines for drafts, and initiate meetings with Center staff to launch proposal development. Oversee and facilitate draft reviews and incorporate input into a cohesive document for submission.

· Work with Finance Team and Budget Manager to develop grant application budgets and budget narratives for grant and contract funding stream proposals.

· Manage the development and implementation for portfolio and monitor budgets, including spend-down plans and revenue projections.

· Track current contract funding grant cycles to ensure continuous funding where applicable.

· Submit contracts and funding agreements to Corporate Compliance Officer as appropriate for review.

· Prepare and distribute internal contract and grant announcements including contract agreements and amendments, grant cover sheets, project budgets, project scope, grant deliverables and timelines for grant awards and implement strategy for ongoing communications to Center staff.

· Initiate grant project launch meetings with the Project Lead or Manager, who will track and communicate progress on project goals, activities, outcomes, and grant deliverables. Guide the development of a grant spend down plan with the Project Lead or Manager and monitor progress.

· Manage reporting for portfolio, including tracking and reconciling grants/contract-related activities, in partnership with the Finance Team and Controller.

· Prepare and submit reports to all grant and contract funding sources, including but not limited to reporting requirements in HRSA Electronic Handbook for grants.

· Ensure accurate entry and communication tracking of all funder-related activity in Donor Perfect Online, (or other applicable software), working with Foundation staff.

· Support the overall planning and execution of Foundation events.

· Attend funder webinars, meetings and trainings as required.

· Perform other duties as assigned.

· Handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

HIPAA Requirements:

The Grants Officer has access to PHI in order to perform his/her job duties. The GO also handles PHI for disclosures to outside entities. Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee will have access include: all sections of the medical record, patient demographic information in the practice management system, and incoming records, reports, results, consultations, etc. The GO is required to read the content of these records only to the extent needed to accomplish the assigned task (e.g. filing or disclosure).

Knowledge, Skills and Abilities Required:

· Excellent interpersonal and written communication skills with ability to research and identify prospective funding sources.

· Self-starter with high level of organizational skills, and ability to independently organize and prioritize workload, and meet projected grant proposal goals.

· Strong management skills.

· Highly proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

· Demonstrated adaptability, approachability, and willingness to collaborate.

· High degree of confidentiality, integrity, and professionalism.

· Commitment and alignment to Virginia Garcia’s mission, vision, and values.

Education and Experience:

· Bachelor’s Degree required.

· Three or more years of fundraising/development experience required.

· Proven track record of successful fundraising, grant management, and experience working with community health centers strongly preferred.

· Experience with organizations that provide health care and/or address the social determinants of health is preferred.

Behavioral Competencies:

Accountability: Role model VG’s mission, vision, and shared values

Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations

Teamwork: If someone needs help, help them

Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work

Confidentiality: Maintain strict confidentiality and respect the privacy of others

Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work

Respect: Demonstrate consideration and appreciation for co-workers and patients

Communication: Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Physical Requirements:

· Driving - intermittent

· Sitting – up to 80%

· Standing – 10%

· Walking – 10%

· Lifting/Carrying – up to 25 lbs.- transporting materials

· Use of computer – up to 70%

Immunization:

Staff members must meet immunization requirements as stated in VGMHC’s immunization policy and state and federal guidelines.

Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.

VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in the area of placement, promotion, transfer, rate of pay and termination.