Development Administrator

1 month ago

Charleston, United States The Beach Company Full time
Job DescriptionJob DescriptionDescription:

Since 1945, The Beach Company has developed real estate and invested in South Carolina – and beyond. Starting in Charleston, we’ve made historic impacts on the region’s cultural landscape and economic vitality. The Beach Company excels by setting trends, adding to quality of life, creating opportunity and building value in everything we do. We’re always changing, growing and looking ahead.


The primary role of the Development Administrator is to provide administrative support for the Director of Development and Development team during the acquisition and development process and to ensure all processes meet the current standards associated with this position and corporate policies. Requirement is to be a self-starter and work independently to complete job responsibilities.

Requirements:

Responsibilities of the Development Administrator

  • Establish and manage all project related filing and document controls (hard copy and digital) including legal and technical documents, proposals, contracts, financial reports, drawings, and correspondence. Assemble and maintain project contact lists including vendors, design team members, regulatory agencies, neighbors, and contractors.
  • Manage recurring and standard project updates such as monthly aerials, weekly/monthly team meetings, and board presentations. Help track project critical dates and calendar reminders as well as develop and maintain an “Out-of-Office”calendar that tracks personal time-off, travel, and any other times and dates when Development staff are not expected to be in the office.
  • Track and process invoices including previous and current billings and correspond with vendor billing departments as needed and to acquire appropriate documentation to set-up vendors in accounting system and NexusConnect payable system where possible. Interface with the accounting department to ensure bills are processed and paid on time.
  • Assist with both the internal and external draw request process. Assist with the preparation, packaging and circulation of the monthly draws when needed.
  • Manage circulation and execution of documents and contracts in appropriate form (original or digital). Prepare, proofread,and edit documents as requested/necessary to ensure compliance with internal controls such as content, proper entities and signature blocks.
  • Provide professional telephone and digital communication, focusing on exemplary customer service. Maintain professional communications with vendors, consultants, and other Beach Company divisions.
  • Initiate proactive problem solving and forward-thinking solutions. Coordinate development related activities such as schedules, meetings, presentations, & other Development deliveries. Provide peer “back-up” support.
  • Understand and participate in the Development process. Provide a broad range of administrative services for variousprocesses including Due Diligence, Acquisition, Project Planning, Internal & External Approvals, Financing, Construction, Marketing, and Asset turnover.
  • Perform other duties as deemed appropriate by the Development Staff on a project specific basis.
  • Process and track Development staff expense reimbursements and ensure all appropriate paperwork and documentation is submitted.
  • Maintain control and records associated with the use of the Development corporate credit card. Provide accounting with all supporting documentation required to clear expenses associated with the use of the card. Follow-up with Development staff to ensure submissions are accurate and completed in a timely manner.
  • Provide general administrative support services for other Kiawah River departments as required.

Education and Experience Required of the Development Administrator

  • High School education plus five years of experience working in a business environment. Bachelor’s Degree preferred. At least three years of those years should include administrative experience in the field of Real Estate, Construction, or Law.
  • Proficiency in Microsoft Office Suite products such as Word, Excel, One Point and PowerPoint as well as PDF (Kofax)and Docusign. Basic understanding of accounting functions.
  • Procore, Nexus, MRI experience a plus.
  • AP experience a plus.
  • Construction loan experience preferred
  • South Carolina Notary Public (candidate can become a notary post-hiring, if he or she is not already)

Benefits Available to the Development Administrator

  • Two medical plan options
  • Dental, Vision, Disability, Life, Identity, Theft, and More
  • 401K with maximum company match
  • Generous Vacation and Sick Time
  • Employee development opportunities and tuition assistance
  • Paid Parental Leave
  • Commensurate compensation

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