Administrative Assistant

4 weeks ago


Lexington, United States Poly Energy Career Page Full time
Job DescriptionJob DescriptionDescription:

Poly Energy is a dynamic and fast-growing solar company that is passionate about our industry. We are looking for an organized and proactive Administrative Assistant to join our team and support our daily office procedures in a very fast paced office.


Responsibilities:

  • Greet and assist visitors in a professional manner
  • Answer, screen, and direct phone calls
  • Manage incoming and outgoing mail and packages
  • Maintain office filing and storage systems
  • Schedule appointments and update calendars
  • Arrange meetings and conference rooms
  • Coordinate travel arrangements
  • Prepare and distribute correspondence, memos, and forms
  • Assist in the preparation of regularly scheduled reports
  • Order office supplies and maintain inventory
  • Organize and maintain our building management system
  • Provide general administrative support to executives and team members
  • Organize and maintain our fleet management system
  • Assist executive level directors as needed
  • Other duties as assigned
Requirements:
  • Proven experience as an administrative assistant or relevant role
  • Tech Savvy and experience working with hybrid work teams
  • Proficient in Google Suite
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Ability to multitask and prioritize tasks
  • Attention to detail and accuracy
  • Discretion and confidentiality
  • High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus

This position is in person, in office.



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