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Executive Assistant to the President/CEO
3 months ago
Provides executive assistance including secretarial and administrative support to the president/CEO.
Duties and Responsibilities:
- Plans the clerical work of the president's office to ensure timely submission of reports, studies, letters, and other materials originating in the office.
- Collects, prepares, and sorts all materials to be disseminated at committee or directorate meetings.
- Maintains databases for committee appointments; coordinates appointment letter responses as needed.
- Performs assistant/secretarial duties of a difficult and/or specialized nature for Alpha Kappa Alpha Sorority, Incorporated when requested and approved by the president/ CEO; particularly manage regional investigation and suspension files including tracking spreadsheet.
- Maintains calendar and appointment schedules as required.
- Customer service – Ensures a pleasant and positive experience for Alpha Kappa Alpha Sorority, Inc. members that underscores loyalty and commitment to the organization.
- Cooperation/Collaboration – Works together with others toward a common goal. Demonstrates team ability by building trust with colleagues and Alpha Kappa Alpha Sorority, Incorporated members.
- Courage – Leads by example with excellence as the guiding principle. Demonstrates the mental, moral, and physical strength to adhere to higher standards of personal conduct.
- Accountability – Ensures competent outcomes and makes decisions with integrity. Dedicated to deliver goals and objectives in a timely manner while working with all available resources.
- Innovation/Creativity – Explores uncharted experiences to deliver best in class service and products. Embraces new ideas, creates innovative approaches to current and emerging problems.
- Perform other job-related duties and travel as assigned.
- High school degree required.
- 2 years of college successfully completed or 4 years of directly related job experience.
- Bachelor’s degree preferred.
- High degree of poise, tact, judgement, and superior people skills; ability to perform duties with minimal supervision.
- Ability to operate office machines and equipment such as calculator, copiers/printers, and word processing and Microsoft software; strong knowledge of software applications (Outlook, Word, Power Point, and other database applications).
- Strong organizational, verbal and written communication skills.
- Ability to develop and deliver vision, plans, goals and objectives over a long period of time.
- Ability to focus on the members and customers’ needs and delivers on promises with exceptional follow-up.
- Capable of anticipating, developing solutions, and reacting before an action occurs.
- Willingness and openness to ideas of others.
- Demonstrated ability to perform and deliver at the highest level of ability and skills with few variations.
- Inspired and purpose-driven to complete/deliver strategies, goals, and objectives as outlined by Alpha Kappa Alpha Sorority, Incorporated.
- Ability to develop the vision, persevere and inspire; exudes an inner drive to achieve excellence.
- Self-directed and motivated, influences, empowers and instills confidence, energizes, and drives for success.
- Ability to see challenges as opportunities; navigates by looking and planning ahead.
- Demonstrated ability to manage organization/projects and programs within budget confines that allow Alpha Kappa Alpha Sorority, Incorporated to maintain an income that exceeds expenses.
To apply, please include a cover letter and resume.
