Payroll Accounting Assistant

2 weeks ago


Wellesley Hills, United States MASHPOINT LLC Full time
Job DescriptionJob Description

Job Title: Part-time Payroll Accounting Assistant

Location: Wellesley, MA, 02481

Duration: 3+ Months (Potential for Extension)

Work Schedule: 18 hours per week (Mondays, Wednesdays, Fridays)

Position Overview:

We are seeking an enthusiastic individual to join our dynamic and inclusive educational community as a part-time Payroll Accounting Assistant. This non-unit position, without benefits, will play a crucial role in supporting the Payroll Department's daily operations. The ideal candidate will thrive in a diverse environment and possess a strong commitment to accuracy and confidentiality.

Key Responsibilities:

  • Assist in reconciling bi-weekly payroll by cross-referencing entered amounts with control reports.
  • Conduct weekly predictive reports to preemptively identify and rectify discrepancies before payroll processing.
  • Review and process miscellaneous payment requests such as compensation forms, stipends, and expense reimbursements.
  • Monitor timesheet submissions, addressing any errors promptly.
  • Aid in employee setup within the HR/CMS State payroll system.
  • Collaborate with the Payroll Administrator to facilitate Contracted Adjunct Faculty payments.
  • Verify labor charges against departmental accounting strings, special project codes, and grant codes through predictive reporting.
  • Rectify accounting discrepancies utilizing the client State accounting system.
  • Provide assistance to employees regarding timesheets and Self-Service inquiries.
  • Fulfill other duties as assigned.

Required Qualifications:

  • Associate degree or higher, with a minimum of three years' experience in accounting/accounts payable, or equivalent combination of education and experience.
  • Proficiency in Microsoft Office suite (Word, Excel, Access, Outlook).
  • Strong aptitude for utilizing computer applications to input accurate records, generate reports, and manipulate data for complex accounting tasks.
  • Excellent oral and written communication skills, along with interpersonal abilities.
  • Demonstrated ability to meet deadlines, handle confidential data, and maintain precision in numerical tasks.
  • Capacity to work independently in a fast-paced, deadline-oriented environment.

Preferred Qualifications:

  • Commitment to the principles of Affirmative Action and workforce diversity.
  • Previous experience in a diverse work environment, with a dedication to supporting underserved students.
  • Familiarity with payroll processes or similar accounts payable/accounting systems.
  • Knowledge of HR/CMS PeopleSoft/Oracle and the client State accounting system.
  • Experience within Higher Education settings.
  • Proficiency in Excel formulas and pivot tables.

If you meet these qualifications and are eager to contribute to our community, we encourage you to apply for this position.



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