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Controller

3 months ago

Richardson, United States GenWay Home Mortgage, Inc. Full time
Job DescriptionJob Description

Job Summary

The Controller’s primary responsibility is to ensure the reliability, relevance and timeliness of financial reporting in accordance with GAAP and Open Mortgage’s reporting needs. The Controller shall maintain highly critical, analytical and objective oversight of the financial records. This position will recommend, implement and maintain proper controls over all General Ledger accounts and details of account balances at all times. Team members under the direct and indirect supervision of the Controller shall be properly trained and keenly aware of department priorities, processes, and policies. Controller shall act as a liaison between Branch Managers, Accounting team members, and all HQ Departments to ensure positive, effective, and efficient flow and feedback of relevant information as appropriate.

Essential Duties & Responsibilities

  • Maintain and update the Chart of Accounts, Account Groups, Cost Centers, Master Schedules & Profiles;
  • Understand and maximize application of all Company software as it relates to accounting and payroll functions and processes; Identify data inputs, outputs and flow within the organization to ensure proper integration; Work cooperatively with all departments to identify methods to ensure data input errors are identified timely & prevent changes to critical data elements;
  • Perform routine reconciliations of data between reports and systems, ensuring consistency between sources, including but not limited to, LOS, HRIS, CRM, and Data Warehouse;
  • Monitor account balances and transaction details of account balances, including ongoing detailed scrub of all entries to ensure dimensional accuracy such as loan number, channel, division, branch name, LO ID, Vendor Name and accurate Cost Center and GL selections;
  • Seek opportunities for process improvement, ultimately providing solutions to avoid or reduce costs, improve profitability, and increase organizational capacity;
  • Ensure dual controls exist over all accounting and payroll processes and cycles;
  • Implement, maintain, review, and update all reconciliation processes in accordance with policies and requirements as directed by CFO and interested Third Parties such as State Governments;
  • Manage and ensure timely Month End Close to include full and detailed review and approval of all reconciliations and processes;
  • Assist with comprehensive implementation of new or changing accounting practices and procedures as necessary to support the Company’s initiatives; Ensure ongoing and adequate enforcement of all accounting and finance policies & procedures;
  • Ensure timely completion of all processes and tasks and advise where resources are needed;
  • Ensure accuracy and timeliness of 1099 and 1098 issuance; assist with all related processes and communications;
  • Ensure proper tracking and accounting of loan loss transactions, including Allowances for Loss Reserves, Loss Reserve allocations and Recoveries, when appropriate;
  • Calculate state tax apportioning estimates and prepare estimated tax payments; Coordinate with Third Party CPA Firm in annual tax return preparation;
  • Manage annual financial audit;
  • Oversee the preparation and submission of accurate and timely regulatory reporting as assigned;
  • Prepare Interim Financial Statements, ensuring accuracy, completeness and professional presentation;
  • Prepare accurate and reliable Management Financial Reports, Budgets, Projections, Dashboards and Ad Hoc analysis as assigned;
  • Oversee the completion of Financial certification reports, renewal applications and new applications to/for Warehouse Lenders, Investors and other Stakeholders;
  • Participate proactively in Vendor Management to reduce risk of invoice payment errors, eliminate undesirable auto renewals and other related contractual losses;
  • Communicate effectively and professionally with Branch and Department Managers;
  • Effectively support and perform department functions as needed;
  • Demonstrate at all times cooperative behavior and positive interaction with supervisors, accounting and Company team members and departments, branch personnel and investors, ensuring all communications and interactions are done in a courteous, professional, and timely manner;
  • Perform due diligence in all material respects.

Supervisory Responsibilities

  • Oversee Facilities Coordinator and his/her areas of responsibility, including Lease Management;
  • Supervise department personnel and processes, directly and indirectly, as assigned;
  • Support fair and flexible scheduling opportunities for all staff without compromising the accurate and timely completion of tasks;
  • Ensure staff success through coaching for clear understanding of job requirements and by supporting an environment that is conducive to teamwork, creativity & quality; Maintain an open-door policy;
  • Ensure the department maintains a highly secure workspace area; Ensure controls and security exist over access to all Company accounts and other sensitive information.

Minimum Qualifications

To perform this role successfully, an individual must be able to perform each essential duty satisfactorily according to the discretion of the CFO. The individual must be dependable and accurate while exhibiting excellent customer service and communication skills, and must be able to manage a large volume of unique transactions. The individual must be able to effectively prioritize to meet deadlines and expectations without compromising the accuracy and reliability of deliverables. The individual must be able to effectively manage projects to completion. The requirements listed below are representative of the knowledge, skills and/or ability required:

  • Professional, thoughtful and articulate oral and written communication and interpersonal skills with the ability to relate to individuals at all levels of the organization;
  • Exceptional analytical and problem solving abilities;
  • Ability to use time efficiently, prioritize and plan work activities;
  • Ability to adapt to change, positively influence and implement change, and identify areas where efficiencies can be achieved without sacrificing accuracy;
  • Proficiency in Microsoft Excel and ability to carefully manage documents and maintain shared drives; Willingness to work in Google Sheets and maintain Shared File Storage in Google Drive;
  • Ability to multi-task and work independently; Willingness and ability to manage remote employees, including effective communications via Company-provided Google Chat and other modes of communication;
  • Ability and patience to work around and through interruptions;
  • Consistent strength in leadership and desire to help others learn and succeed; Maintain a high standard of performance of self and the department;
  • Professional appearance, business casual, occasionally required business formal

Education & Experience

  • Minimum 2 years of Controller role or related work experience; OR
  • Minimum 4 years Mortgage related experience required at Management level(s);
  • Knowledge and experience of/with GAAP required; Strong Accounting acumen;
  • Knowledge and experience with Accounting for Derivatives preferred;
  • Knowledge and experience with Mortgage Servicing accounting oversight preferred;
  • Experience working with Encompass
  • BS in Accounting preferred, or additional work experience;
  • CPA preferred but not required in lieu of additional work experience.