Administrative Assistant

4 weeks ago

Columbus, United States Consolidated Employer Services Recruiting Full time
Job DescriptionJob DescriptionAbout PAST Foundation

PAST, a nationally-recognized non-profit organization, is a leader in designing innovative educational opportunities across the nation and around the world, bringing problem-based learning to educators and experiential programs to students. We are a diverse and dynamic tribe that is Partnering Anthropology with Science and Technology as we invite the world to design, construct, and engage in experiences that link learning to life.

Position Summary

This full-time position is responsible for a wide range of varied and confidential administrative, operational, and governance tasks and provides multi-faceted assistance, as needed.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  • Oversees and manages the daily needs of office staff to ensure efficient operations.
  • Conducts research and information gathering.
  • Manages record-keeping, document preparation, mail distribution, reception, purchasing, scheduling, meeting preparation, bill/invoice processing, and other related internal operations.
  • Coordinates maintenance services, technical support, etc.
  • Manages vendor relationships.
  • Collects and maintains HR data & processes paperwork as needed.
  • Assists in administering human resources policies and procedures, as well as coordinating and communicating with our ASO (Administrative Services Organization).
Minimum Qualifications (Knowledge, Skills, and Abilities)
  • Must be well-organized and an innovative problem solver.
  • Must be a great communicator.
  • Candidate must take initiative and anticipate the needs of the staff, developing positive and strategic relationships at all levels of the organization.
  • Must have the ability to exercise judgment, initiative, discretion & independence.
  • Strong computer proficiency (MS Office - Excel, Word, and PowerPoint).
  • Experience with Apple products, including Pages & Numbers is a plus.
  • Ability to schedule and set up video conferencing.
Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

  • Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
  • Must have the ability to lift and carry small parcels, packages, and other items.
  • Must have the ability to walk short distances.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer monitor; extensive reading.
Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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