Assistant Director

CLASS CHARACTERISTICS

The Assistant Director is responsible for providing leadership in the program's day-to-day operations. The Assistant Director works as a member of the school team, supporting the Director and teaching staff while aiding in the general running of the school operations ranging from staffing, curriculum implementation, upholding all Circle of Friends regulations, policies, and procedures, and maintaining a safe and clean environment for children and families. The Assistant Director is also responsible for maintaining enrollments and enrollment levels. The Assistant Director interacts with all staff, parents, children, and vendors.

ACCOUNTABILITY

The Assistant Director reports to the Director.

DECISION-MAKING AUTHORITY:

The Assistant Director must adhere to the policies and procedures of Circle of Friends. He/She is responsible for the overall smooth running of the school’s operations and the safety and cleanliness of the building, playground, and classroom environments. The Assistant Director is responsible for adjusting his/her daily routine to meet the school's demands.

The Assistant Director must be able to receive and give instructions and be able to work with all staff in the center. The Assistant Director must be able to address all issues with the children, parents, or teachers professionally and respectfully.

MAJOR FUNCTIONS/RESPONSIBILITIES

? Check Daily Attendance

? Employment Verifications

? Answer Phone Calls

? Monitor Food Program Meal Counts/Reports/Applications

? Filing

? Prepare Payroll

? Update Facility Roster for Children/Staff

? Prepare Staff Schedule

? Check Supply Inventory

? Maintain Website

? Book Bag/Scholastic Program

? Assist with Parent Advisory Committee (PAC)

? Assist with Preparing for Staff/Parent Meetings

? Assist with Pre-Kindergarten Graduation

? Outreach for school programs (CSPP, Full-Cost. EHS)

? Maintain staff files (CPR certifications, Teacher permits, etc.)

? Curriculum review

? Purchase of curriculum supplies needed.

? Curriculum implementation

? Completion of inventories (food, supplies, art, etc.)

? Purchase/Place orders

? Conduct Fire Drills and maintain Fire Drill Log

? Conduct School tours/Tour follow-up.

? Classroom coverage when necessary

? Create a Monthly Newsletter/Calendar

? Assist parents in registering children for Child Care and Preschool program(s)

? Assemble, prepare, and distribute registration packets; and resolve registration questions that do not require the Director.

? Responsible for monthly billing for Child Care and Preschool fees and posting fee payments.

? Responsible for student record keeping enrolled in Program(s).

? Answer questions requiring a good understanding of the school’s operating procedures and policies and greet and direct parents and the public.

? Maintain a professional and positive image and cooperative relationship with parents, staff, and children. Be an example for the rest of the staff.

? Type correspondences and notices to parents and staff. Format and print a variety of computer reports.

? Attending to ill and injured students when necessary; contacting parents to report illness and injury; administering basic first aid; and calling emergency medical services personnel.

? Participate in mandated training and retraining programs.

? Operate standard office equipment, make photocopies, and assemble documents.

Family Support

? The ability to support parents as valued partners in the educational process.

? Knowledge and application of family systems and different parenting styles

? Knowledge of community resources to support family wellness.

? The ability to implement program practices that support families of diverse cultural, ethnic, linguistic, and socioeconomic backgrounds.

? Implementing a system of community resources that reflects the needs of diverse families.

? Involving families in the evaluation of the program

? Assist with planning educational experiences that meet the needs of diverse families.

Marketing and Public Relations

? The ability to communicate the program’s philosophy and promote a positive public image to parents, business leaders, public officials, and prospective funders.

? The ability to promote linkages with local schools.

? Participate in developing practical promotional literature, handbooks, and newsletters.

EDUCATION AND EXPERIENCE

A CDA, or a bachelor’s degree or higher in an unrelated field and at least 24 units in ECE/Child Development, including core courses with six (6) administration units and two (2) adult supervision units, and at least two (2) years of documented experience in an early childhood setting; must have physical, current CPR Certificate, current First Aid certificate, fingerprints, and TB skin test.

Knowledge of:

? Subsidized and Full Cost Child Care Programs system

? Standard office methods and procedures include but are not limited to office technology, Workflow, filing systems, and telephone techniques.

? Correct English usage, grammar, spelling, and punctuation.

? Basic mathematics

? Computer operating methods and applicable standard software applications

? Advanced automated and manual record-keeping and reporting methods and student database software

Ability to:

? Operate a computer at a level of proficiency.

? Use standard office spreadsheets and student database software proficiently.

? Plan, organized, and completed work with minimal supervision within established deadlines.

? Perform detailed record-keeping with speed and accuracy.

? Maintain confidentiality of student records

? Retain and recall information.

? Understand and carry out oral and written instructions.

? Communicate effectively in English, orally, and in writing.

? Make arithmetic calculations with accuracy.

? Learn and apply with consistency and reasonable judgment requirements, school policies and procedures, applicable sections of the State Education Code, Community Care Licensing regulations, and other applicable laws.

? Display tact, patience, and judgment

? Work with a high level of interruptions.

? Establish and maintain an effective working relationship with those contacted during work.

PHYSICAL ABILITIES AND WORKING CONDITIONS OF EMPLOYMENT

The Physical Abilities and Other Conditions of Employment listed in this section are representative of but are intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment that may be required of positions in this class.

Vision: (which may be corrected) to read the small print; view a computer screen for prolonged periods.

Hearing:(which may be corrected) Answer telephones and answer questions.

Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.

Upper Body Mobility: use of hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; twist and bend at torso; turn, raise, and lower head.

Strength: to lift, push, pull or carry objects which weigh as much as 15 pounds on a frequent basis; to push/pull objects which weigh as much as 25 pounds occasionally.

Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Mental Requirements: read, write, understand, interpret, and apply information at a moderate level essential for successful job performance; math skills at a basic level; judgment and the ability to process information quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance, copy, compare and compile information and records.